Document Control and Project Specialist

WSP • Omaha, NE

5d • Hybrid

About The Position

WSP is seeking a Document Control and Project Specialist for a project in Pecos, Texas. This role is part of the Project Controls and Technology Cloud Team and involves reinforcing structure, governance, and team accountability. The position blends framework expertise, technical writing, and project controls in alignment with organizational and regulatory requirements. The specialist will partner cross-functionally with IT, cybersecurity, operations, legal, and compliance stakeholders to drive consistent high-quality regulatory documentation and program management. The hired candidate will function as a representative of the owner’s engineering team through project closeout, focusing on disciplined project controls, improving communication and alignment, and creating scalable processes that enhance project performance across the entire program.

Requirements

• Bachelor’s Degree in Business Administration, Quality Assurance, Statistics, Engineering, Natural Science, or a related discipline, or equivalent experience.
• Experience working within electric utilities, energy sector, or other critical infrastructure environments
• Familiarity with client-driven or owner-directed project environments
• Prior experience leading or coordinating cross‑functional compliance initiatives involving IT, cybersecurity, operations, and legal teams
• Experience with document management systems such as SharePoint, Aconex, or similar platforms
• Practical experience managing regulatory timelines, remediation activities, and dependency tracking
• Project management experience within compliance‑driven initiatives, including coordination across multiple stakeholders
• Experience developing scalable frameworks applicable across multiple project teams or work packages
• Experience supporting continuous improvement or compliance maturity initiatives
• Exposure to internal or external regulatory exams, self‑certifications, or enforcement actions
• Must be authorized to work in the United States.

Responsibilities

• Establish and maintain standardized document control processes to promote accuracy, consistency, and traceability
• Coordinate document workflows, including reviews, approvals, and version management
• Support quality assurance efforts to ensure alignment with project standards and requirements
• Implement and manage project tools and frameworks such as RAID logs, RACI matrices, and decision tracking mechanisms
• Support clear definition and documentation of roles, responsibilities, and workflows
• Assist in tracking project risks, issues, and key decisions to support informed project delivery
• Facilitate communication across project teams and stakeholders to support alignment and clarity
• Organize and support structured meetings, including capturing and tracking action items and decisions
• Serve as a central coordination point to help streamline information flow across teams
• Provide consistent support across workstreams to help maintain momentum and organization as the program evolves
• Assist with onboarding and integration of team members by ensuring access to clear processes and documentation
• Help distribute workload through structured systems and shared tools
• Develop and refine repeatable processes and tools that support efficiency and scalability
• Document workflows and best practices to support consistency across the program
• Contribute to ongoing improvements in project delivery and team effectiveness

Benefits

• medical
• dental
• vision
• disability
• life
• retirement savings

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level