Document Control Administrator

Enerflex Ltd • Houston, TX

2d • Onsite

About The Position

In accordance with the goals and initiatives set forth by the Company and Document Control Department, the Document Controller will be responsible for managing company documents, adhering to the company's document procedures and archiving inactive records in accordance with the records retention schedule. The Document Controller will support project functions by processing incoming and outgoing documentation, responding to requests, performing archiving and filing, inspecting documentation, distributing and expediting supplier documentation, updating project folders, attending meetings, building electronic data books, building relationships with stakeholders, tracking and expediting project deliverables, understanding project specifications, working with vendors, ensuring alignment with procedures, providing back-up support, maintaining metadata, preparing status reports, adjusting work schedules as needed, providing weekly reporting, meeting deliverable timelines, modeling core values, and adhering to and promoting HSE policy.

Requirements

• High School Diploma or GED Required
• 5-10 years’ experience in an administrative or Documentation Control environment
• Knowledge of Microsoft Office
• Excellent verbal, written communication and customer service skills
• Experienced with working in an environment demanding strong organizational, and interpersonal skills
• Demonstrated self-motivation, ethical behavior, and team player
• Willing to continuously and proactively collaborate, share, and seek guidance through open dialogue
• Having a positive attitude, and a desire to learn and be challenged.
• Applicants must be legally authorized to work in the United States. Currently, our organization is unable to consider candidates who require visa sponsorship or the transfer of an existing visa to obtain or maintain work authorization in the United States.

Nice To Haves

• Associate degree in business or related Field Preferred
• Exposure to the oil & gas industry would be preferred

Responsibilities

• Process incoming and outgoing documentation
• Respond to Document Control requests and inquiries in an accurate and timely manner
• Perform document archiving and filing (electronic and hard copy) of vendor documents and drawings
• Inspect documentation to ensure all documentation meets Document Control standards
• Distribute and expedite supplier documentation for review and approval as required
• Update project folder with revised documentation
• Attend weekly project meetings
• Build Electronic Data books for final documentation
• Build relationships with Internal and External Stakeholders
• Track and expedite project deliverables
• Read and understand project specifications per contract
• Work with vendors to ensure deliverables on projects are being received per deliverables list
• Ensure alignment with the Document Control procedures and ensure any deviations are tracked and controlled
• Provide back-up document control support on other projects
• Ensure that all metadata field is accurately maintained and updated in each Master Deliverables Register
• Prepare and update weekly status reports
• Adjust work schedule based on project document control needs
• Provide weekly reporting for the project and client needs
• Meets all document control deliverable timelines as specified by the Engineering Project team and Document Control Supervisor
• Model and champion Enerflex core values
• Adhere to and promote Enerflex’s HSE policy

Benefits

• Generous healthcare, dental and vision plans
• 401(k) employer matching
• Generous paid time off program
• Employee equity plan
• Tuition reimbursement
• Fun office environment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED