Document and Records Specialist

Amentum • Scoville, ID

1d • $60,000 - $80,000 • Hybrid

About The Position

Amentum is seeking a Document and Records Specialist to support their Spent Fuel Handling Project near Idaho Falls, ID. This role involves providing support and oversight in the definition and implementation of Document Management and related systems for the Amentum Critical Mission Solutions Nuclear Projects and Consulting Line of Business programs and projects. The specialist will assist in developing processes and procedures according to client and service needs, with experience in document control processes, records archiving, retention, and destruction practices, and handling confidential information. Strong knowledge of document control and records compliance, digitization, and metadata integration is desirable. The ideal candidate is self-motivated, an effective communicator, with a strong background in Records and Information Management within Engineering, Program Management, Procurement, and Construction Management services. Amentum Nuclear Projects is a Tier 1 service provider to the U.S. Department of Energy and Atomic Energy of Canada Limited, delivering safe and innovative solutions at complex nuclear cleanup and production sites.

Requirements

• High School diploma or equivalent is required as a minimum.
• Experience with Document Control and Electronic Records Management Systems (ERMS), such as Prolog, Documentum, SharePoint, ProjectWise, or similar platforms.
• Understanding of different personality types and communication styles for effective presentation, communication, and conflict resolution.
• Capable of extreme attention to detail.
• Demonstrates the ability to perform responsibilities with minimal supervision and proactively resolve issues with limited direction.
• Self-motivated to initiate task when need is identified.
• Ability to communicate complex information clearly and concisely.

Nice To Haves

• BA or BS desirable.
• Person already residing a commutable distance from the SFHP project office near Scoville, ID to make the commute daily is preferred.
• Experience with NQA-1 project/program document and records management requirements, processes, procedures, and solutions.
• Knowledge of records retention laws and best practices.

Responsibilities

• Process and distribute communications and information flow such as submittals, Requests for Information (RFIs), and document turnover.
• Create, revise, and format documents including contracts, reports, and manuals.
• Track and manage document version control to ensure accuracy and consistency.
• Verify that controlled documents include essential information such as dates, titles, and applicable signatures before processing.
• Ensure all documents are clear, concise, and compliant with regulatory standards.
• Organize and maintain documentation (documents and records) during the design, construction, commissioning, closeout, and turnover phases of projects in hard-copy and electronic retention systems, as required.
• Organize, classify, and maintain records in a systematic and secure manner.
• Support the complete records lifecycle, including creation, classification, retention, archival, and compliant disposal.
• Digitize physical records and ensure proper indexing and storage.
• Assist in document and records audit processes.
• Respond to internal and external records requests.
• Maintain confidentiality and integrity of both physical and electronic records.
• Utilize and operate document management tools and electronic records management systems (ERMS).
• Collaborate with IT to troubleshoot and improve document systems.
• Train staff on document and records management systems.
• Provide direct contribution to the daily business of document and records management.
• Reporting for document and records management metrics and compliance.
• Document and track the disposition of records (e.g., archiving, destruction).
• Provide support for audits and legal inquiries.
• Ensure quality/compliance of Program document management plans and process, as well as alignment with Program and Corporate requirements and other duties as assigned.
• Access and manage electronic records securely from remote locations.
• Communicate effectively with team members and stakeholders via the Teams platform.
• Ensure remote work complies with organizational data security policies.
• Maintain productivity and responsiveness while working off-site.

Benefits

• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement benefits (including 401(k) matching)
• Educational reimbursement
• Parental leave
• Employee stock purchase plan
• Tax-saving options
• Disability and life insurance
• Pet insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree