Docketing Assistant

Procopio Cory Hargreaves•San Diego, CA

4d•Hybrid

About The Position

Procopio has an immediate opening for a full-time Litigation Docketing Specialist or Litigation Docketing Assistant in our Downtown San Diego or Del Mar Heights offices. This role provides crucial support to attorneys and staff by ensuring timely and accurate court docketing and calendaring across various courts and jurisdictions. The ideal candidate has a strong understanding of State and Federal Rules of Civil Procedure, thrives in a fast-paced environment, and brings a high level of accuracy, urgency, and professionalism to their work. We are open to hiring either: A Mid-Level Litigation Docketing Specialist with 2–3 years of litigation docketing experience in a law firm setting, or An Entry-Level Litigation Docketing Assistant with 1–2 years of experience in docketing, calendaring, or legal support.

Requirements

Wide-ranging familiarity with litigation processes, court rules, and procedures.
Knowledge and understanding of pleadings and discovery.
Experience computing deadlines for State, Federal, and appellate courts and across multiple jurisdictions.
Strong attention to detail and organizational skills.
Ability to research, analyze, and summarize issues in writing.
Ability to define problems, collect data, establish facts, and draw sound conclusions.
Ability to manage high-volume workloads, prioritize competing deadlines, and work with minimal supervision while meeting business objectives.
Demonstrated sense of urgency and responsiveness to attorneys, clients, and internal teams.
Strong interpersonal skills and ability to work both independently and as part of a team.
Effective oral and written communication skills.
Bachelor’s degree and/or paralegal certificate or equivalent experience/education.
Experience with docketing/calendaring systems (e.g., CompuLaw Vision, Milana preferred).
Familiarity with court research tools and websites (e.g., PACER) for retrieving case information and documents.
Proficiency with Microsoft Word, Excel, and Outlook.

Nice To Haves

2–3 years of litigation docketing experience in a law firm setting (for Specialist role)
1–2 years of experience in docketing, calendaring, or legal support (for Assistant role)
Experience with CompuLaw Vision, Milana

Responsibilities

Review and analyze docketing requests and associated documents and accurately calculate critical dates and related deadlines.
Learn and demonstrate knowledge of court rules and procedures in multiple jurisdictions.
Research deadlines as needed to supplement automated calculations.
Update existing docket entries and review work product to ensure quality control.
Generate and distribute docket and customized reports upon request.
Proofread and review calendar entries to ensure accuracy.
Partner with the Litigation Docket Manager to communicate docketing policies and procedures to support staff and attorneys; work with individuals to address questions or issues.
Monitor updates to court rules and procedures and communicate changes as appropriate.
Collaborate in the docketing process by monitoring assigned docketing inboxes and coordinating with case team members.
Provide ongoing guidance and support to attorneys and staff regarding docketing policies and procedures.
Maintain current knowledge of Federal, State, and local rules and civil procedure.

Benefits

Hybrid work environment with flexibility to balance office and remote work.
Collaborative and supportive team culture.
Opportunity to work on high-profile, challenging cases in state and federal courts.
Competitive compensation.
Bonuses are awarded in recognition of individual and firm performance.
Medical (HMO/PPO plans)
Dental (HMO/PPO plans)
Vision
Options for flexible spending/health savings accounts.
Employee Assistance Program
Firm incentives for wellness program participation
401k profit-sharing program
Generous time off policy.