Docketing Specialist

BakerHostetler Career • Cleveland, OH

2d • Remote

About The Position

The Litigation Docketing Specialist is responsible for monitoring all docketing requests within their assignment group and docketing deadlines in a timely manner according to firm guidelines and procedures utilizing the firm’s docketing software. This position is remote for someone in the following areas: Atlanta, Austin, Chicago, Cincinnati, Cleveland, Columbus, Dallas, Denver, Houston, Philadelphia, Seattle.

Requirements

• Consistently deliver superior docketing services by completing docketing requests efficiently and accurately.
• Always interact with team members and all firm personnel in a professional and courteous manner.
• Strong critical thinking skills to process complex orders and analyze effects on other case deadlines.
• Excellent organizational, time management and prioritization skills.
• Ability to work collaboratively within a team and to adapt to changing business demands.
• Professional integrity required and ability to maintain confidentiality and build trust with case teams.
• High school diploma or General Education Degree (GED); and 3 years of litigation docketing experience utilizing docketing software.
• Strong knowledge of the litigation process, court rules and procedures.
• Familiarity with federal and state court systems, as well as arbitration, mediation, and administrative government agencies.
• Proficiency with docketing software, preferably Aderant’s CompuLaw and/or Milana.
• Demonstrated proficiency in Microsoft Office Suite including Word, Outlook, Excel, and PowerPoint.
• Proven aptitude to learn new software applications.
• Familiarity with PACER and other electronic case filing systems.
• Ability to communicate with end users and other department staff members.
• Ability to speak effectively with all levels of clients and professional and support staff.
• Interpersonal communication skills are necessary to maintain effective relationships with partners, attorneys, clients, and staff and to exhibit a high degree of responsiveness, diplomacy and professionalism in these interactions.
• Ability to respond to common inquiries or complaints from all levels of professional and support staff, clients, regulatory agencies, or members of the business community.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply common sense understanding to follow instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving concrete variables in standardized situations.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of instructions and deal with abstract and concrete variables.
• Exhibit independent thinking and decision making.
• Ability to interpret an extensive variety of instructions in mathematical or diagram form and deal with abstract and concrete variables.
• Ability to think strategically, develop tactics and execute pragmatically.
• Strong analytical and communication skills both oral and written.
• Excellent organizational and planning skills with ability to prioritize multiple tasks and projects to meet deadlines.
• Ability to work overtime when needed.
• Work occasionally requires more than 40 hours per week to perform the essential duties of the position.

Nice To Haves

• Paralegal Certificate preferred.

Responsibilities

• Independently docket for designated assignment groups, which may consist of specific offices or practice groups as well as shared e-mailboxes.
• Review filed documents and written docketing requests to identify and docket all deadlines.
• Perform limited research as needed in the context of verifying applicability of deadlines by reviewing court and agency websites and dockets.
• Communicate regularly with case teams to gather additional information necessary to accurately maintain case docketing.
• Verify accuracy of docketed items and deadlines generated by the docketing software.
• Ensure accuracy of case information and timekeepers on each matter.
• Generate and distribute docket reports for case teams.
• Respond professionally and promptly to all questions and requests from case teams regarding calculation of deadlines, court and agency rules and procedures, and firm docketing guidelines.
• Maintain a working knowledge of updates and developments in the rules and procedures within the designated docketing assignment group.

Benefits

• The expected annual salary for this position ranges from $65,000-90,000. The salary offered will be determined by a wide range of factors including but not limited to experience level, education/training, and relevant skills.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED