DMV Clerk
About The Position
The DMV Clerk is responsible for processing vehicle title and registration applications accurately and on time, ensuring all required documentation is complete and submitted to the Oregon DMV within required timeframes. This role involves preparing and reviewing deal paperwork, tracking pending transactions, coordinating with the finance office and sales team, processing lien releases and title corrections, maintaining accurate records in the DMS, and communicating proactively with the DMV Manager. The ideal candidate is accurate, organized, deadline-conscious, and detail-oriented, contributing to a stable administrative role at a well-run dealership.
Requirements
- Prior dealership DMV, title, or registration experience preferred
- Oregon DMV familiarity a meaningful advantage
- Strong attention to detail
- Deadline-conscious and organized
- Clear communicator
- Comfortable with dealership DMS platforms or quick to learn them
- Proficiency in Microsoft Office -- Word, Excel, and Outlook
- Valid driver's license with a clean driving record
Responsibilities
- Process vehicle title and registration applications accurately and on time
- Ensure all required documentation is complete and submitted to the Oregon DMV within required timeframes
- Prepare and review deal paperwork for title and registration accuracy
- Verify odometer disclosures, lien documentation, trade-in titles, and buyer information before submission
- Track pending title and registration transactions
- Follow up on outstanding titles, lien releases, out-of-state transfers, and documentation gaps
- Coordinate with the finance office and sales team on deal documentation requirements
- Flag missing or incorrect paperwork early
- Process lien releases, duplicate title requests, and title corrections as needed
- Maintain accurate records of all title and registration transactions in the DMS
- Communicate proactively with the DMV Manager on any transactions at risk of delay, penalty, or compliance concern
Benefits
- Medical, dental, and vision insurance
- Life insurance and supplemental coverage options
- Paid time off and paid holidays
- Employee vehicle purchase and service discounts
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
