V105 - Divorce and Family Law Case Assistant
About The Position
We are looking for an experienced Legal Assistant to support a busy family law practice through a combination of legal, administrative, client service, and billing responsibilities. In this role, you will play a key part in keeping cases organized, supporting attorneys throughout the legal process, and ensuring clients receive timely and professional communication. You will thrive if you enjoy managing multiple priorities, maintaining accuracy in fast paced environments, and building positive relationships with clients and legal professionals. This opportunity is ideal for a dependable, detail-oriented professional who takes ownership of their work and enjoys contributing to a collaborative remote team.
Requirements
- 2+ years of experience as a Legal Assistant or Legal Secretary
- Family Law experience strongly preferred
- Experience with legal billing and accounts receivable preferred
- Experience supporting attorneys and legal teams in a remote environment preferred
- PracticePanther
- Lawmatics
- LawPay
- NetDocuments
- Microsoft Office Suite
- Microsoft Teams
- Adobe Acrobat
- Outlook
- Strong written and verbal communication skills
- Ability to handle confidential legal and financial information
- Excellent organizational and time management skills
- Ability to manage multiple priorities while maintaining accuracy
- Comfortable working independently with minimal supervision
- Legal document preparation and formatting
- Legal proofreading and quality control
- Family Law case support
- Electronic filing management
- Calendar and schedule coordination
- Client communication and customer service
- Legal billing support
- Accounts receivable management
- Invoice preparation and review
- Payment processing and recordkeeping
- Case management software proficiency
- Attention to detail
- Time management
- Professional written communication
- Professional verbal communication
- Confidentiality and discretion
- Self motivation
- Accountability
- Problem solving
- Team collaboration
- Ability to work independently in a remote environment
Nice To Haves
- Family Law experience
- Experience with legal billing and accounts receivable
- Experience supporting attorneys and legal teams in a remote environment
Responsibilities
- Support internal workflow improvements and administrative initiatives.
- Generate billing and operational reports as requested.
- Monitor accounts receivable and follow up on outstanding balances.
- Process client payments and maintain accurate billing records.
- Prepare attorney invoices for review and distribution.
- Communicate professionally with clients, courts, opposing counsel, and third party vendors.
- Coordinate attorney calendars, consultations, hearings, mediations, and client meetings.
- Maintain accurate electronic client files and case documentation within case management systems.
- Prepare and organize filings through the Florida e Filing Portal.
- Maintain strict confidentiality of all client, legal, and financial information.
- Coordinate retainer replenishment requests and trust payment communications.
- Monitor attorney time entries and assist with monthly billing reviews.
- Assist with new client onboarding and engagement agreement preparation.
- Prepare, proofread, and format pleadings, motions, discovery documents, correspondence, notices, and other legal documents.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
