Divisional Human Resources Administrative Assistant

The Salvation Army Southern California • San Francisco, CA

3d

About The Position

This position reports directly to the Divisional Human Resources Director and provides administrative and operational support to the Human Resources Department. Responsibilities include coordinating employee evaluations, supporting compliance initiatives, assisting with training programs, and maintaining HR operations in alignment with departmental goals. The role also helps ensure regulatory compliance, maintains HR systems and records, and coordinates a variety of HR-related activities and processes.

Requirements

• High School Diploma or equivalent (required)
• CA driver’s license (required)
• Experience working in human resources
• Knowledge of federal, state, and local labor regulations, including those specific to nonprofit organizations

Nice To Haves

• AA degree or equivalent (preferred)
• Bilingual in Spanish or Chinese (preferred)

Responsibilities

• Oversee employee evaluations, including 30-,60-,90-day, and annual reviews
• Manage annual MVR trainings for employees and volunteers
• Coordinate HR events, including scheduling staff meetings and sending email communications
• Serve as the overall support for the GSDHQ human resources team in advancing HR initiatives and organizational goals
• Conduct regular audits of HR practices, policies, and procedures to ensure compliance and reduce risk
• Maintain and update HR SOPs, policies and procedures to align with regulations and organizational changes
• Maintain TSA HR Website
• Manage ordering of DHQ HR office supplies
• Monitor compliance with federal, state, and local labor laws, including nonprofit-specific regulations
• Serve as the primary point of contact for external audits, inspections, or investigations
• Develop, deliver, and track employee training programs, including required compliance training
• Partner with hiring managers and HR staff to identify training needs based on performance trends and compliance requirements
• Provide guidance and training to staff on HR policies and best practices
• Assist HR generalists as needed during absences
• Maintain and manage employee files in both UKG and shared drives, ensuring all records are complete, accurate, and properly stored
• Oversee the Kettle Season process, including training, background checks, payroll matters, and other related tasks
• Other related duties as required

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED