Division Support Coordinator

State of Oklahoma•Oklahoma City, OK

8d•Onsite

About The Position

This role provides essential administrative, data management, and project coordination support to initiatives focused on recruiting and retaining high‑quality teachers. It requires strong organizational, communication, and interpersonal skills, along with proficiency in data handling and reporting. The position assists with scheduling, records management, and correspondence; organizes and maintains recruitment and retention data; and supports events such as job fairs and professional development sessions. Additionally, it contributes to developing resources, planning educator learning opportunities, and fostering collaborative partnerships that advance the division’s strategic goals. This role does not allow for any form of remote work, including telecommuting or hybrid arrangements. The nature of this position necessitates a consistent in-person presence. Prospective candidates should be aware that the responsibilities associated with this role require physical presence at the designated workplace in Oklahoma City, Oklahoma.

Requirements

Bachelor’s degree in education, business, or a closely related field
Four (4) years of experience in administrative support, project coordination, or similar role
Or an equivalent combination of education and experience, substituting one year of relevant experience for each year of the required education.
Excellent organizational and time management skills to handle multiple tasks and priorities.
Proficiency in data management and reporting using software applications.
Strong communication and interpersonal abilities to engage with diverse stakeholders.
Detail-oriented and able to work independently as well as part of a team.
Currently authorized to work in the United States on a full-time basis without sponsorship
Successful completion of a pre-employment background check
Must possess a valid driver’s license from a U.S. state or territory to perform necessary job-related travel.

Responsibilities

Provide comprehensive administrative support to the division's leadership team, including scheduling meetings, preparing agendas, managing correspondence, and maintaining accurate records.
Assist in the collection, organization, and maintenance of data related to teacher recruitment and retention initiatives. Ensure data accuracy and produce regular reports to inform decision-making.
Coordinate and support various projects and initiatives aimed at recruiting and retaining high-quality teachers. Collaborate with teams to ensure project timelines and deliverables are met. Assist in organizing teacher recruitment events, job fairs, and professional development sessions to attract and support educators. Manage logistics, registrations, and promotional efforts.
Assist with purchase requests, procurement documentation, travel reimbursements, invoices, and other fiscal processes. Coordinate with appropriate agency personnel to ensure administrative and purchasing requirements are completed accurately and on time. Track office supplies, equipment, materials, and other resources. Maintain documentation supporting expenditures, contracts, and program activities, as assigned.
Support the planning and delivery of professional development opportunities for educators to enhance their skills and promote career growth.
Help create and disseminate resources and materials to support teacher recruitment and retention efforts. Collaborate with content experts to ensure resources are accurate and relevant.

Benefits

Generous Benefits Allowance: Up to $21,934.08 annually, tailored to family size, for purchasing benefits.
Comprehensive Insurance Plans: Choose from a variety of insurance plans with no pre-existing conditions, exclusions, or limitations.
Flexible Spending Accounts: Manage healthcare expenses and/or dependent care with ease.
Full Participation in TRS: Enjoy employer-covered contributions (7.5% of annual salary) for Teacher’s Retirement System participation.
Generous Leave Policy: Full-time employees receive 15 days of vacation and 15 days of sick leave in their first year.
Paid Holidays: Benefit from 11 paid holidays per year.
Employee Discounts: Access discounts with various companies and vendors.
Longevity Bonus: Earn a bonus after completing two years of service, with bonuses continuing annually thereafter.
Compensatory Time: FLSA Exempt and Nonexempt employees receive compensatory time.
Employee Assistance Program: Access support and resources through our Employee Assistance Program.