Division Support Specialist

American Conservation Experience • Flagstaff, AZ

2d • $22 - $25 • Onsite

About The Position

American Conservation Experience (ACE) is a dynamic non-profit organization dedicated to providing rewarding environmental service opportunities that harness the idealism and energy of a volunteer labor force to help restore America's public lands. ACE has a national reputation for providing exceptional training and support to enable crews to safely and economically implement technically complex and physically demanding conservation projects for the US Forest Service, BLM, National Park Service, USFWS and numerous state and local land management partners.

Based in Flagstaff, Arizona, ACE's Southwest Arizona program operates year-round with young adult volunteer AmeriCorps crews completing trail, ecological restoration, historic preservation and conservation field projects throughout the southwest region of the US, from the depths of the Grand Canyon to the alpine pine forests of the Southern Rockies to the wild Saguaro forests of the Sonoran Desert and beyond!

The Division Support Specialist is responsible for assisting with a variety of administrative and operational tasks. The Division Support Specialist will collaborate and work closely with the ACE Southwest member management and Operations team. The role’s primary responsibilities include supporting member onboarding and hours tracking, member PPE and tent management, project logistical support and administrative support for the Division Director.

Requirements

• Associate degree or an equivalent combination of education and/or experience.
• Advanced computer management skills with emphasis on the G-Suite platforms and a particular emphasis on google sheets;
• Ability to effectively organize, multitask and maintain coordination of time sensitive compliance needs utilizing proprietary database tools.
• Ability to work both independently and as a contributing member of a team.
• Effective time management skills and the ability/desire to perform multiple deadline-driven tasks concurrently and independently.
• Ability to effectively work with a diverse range of people.
• Possess professional written and verbal communication skills.
• Ability to independently manage one’s workload and meet deadlines.
• Commitment to ACE's mission of public service through youth development & volunteerism.
• Exceptional attention to detail.
• Ability to receive and provide constructive feedback.
• Ability to prepare and maintain records and reports.
• Ability to understand and carry out oral and written instructions.
• Ability to understand and follow ACE systems and processes.
• Ability to perform the essential duties of the position with or without reasonable accommodations.
• Must be 21+ years of age with an insurable driving record
• Must be authorized to work in the U.S.
• Proficient in English.
• Willingness to undergo and ability to pass a federal criminal background check.
• Willing to abide by ACE Policy and Federal Drug Free workplace policies and laws. ACE reserves the right to drug test at any time.

Nice To Haves

• Knowledge and/or understanding of National Service Programs like AmeriCorps is preferred, but not required.

Responsibilities

• Assist with member orientation including planning, logistical support and leading relevant sessions.
• Manage the tent inventory for members including tracking, ordering and tent maintenance.
• Manage the SWA Gear Cache including check outs/ins of backcountry specific gear
• Conduct member timesheet entry audits, mid-term review support and exiting evaluation processing and filing.
• Assist with member interviews as needed.
• Conduct member debriefs as crews return or virtual debriefs for crews on extended projects.
• Manage the PPE cache to ensure inventory is kept in stock and replace worn out PPE for members during their terms.
• Track and restock trauma kits as necessary for chainsaw and X-Cut saw operations
• Assist Logistics Coordinator with provisions packing as needed
• Provide in person logistical support for project operations including vehicle and member pickups/drop offs, supply deliveries to crews and other in field support as needed.
• Project reporting for federal and non-federal partners
• Assist Division Director with invoice creation
• Agreement/contract input into ACE systems
• Member payroll hour input bi-weekly and review

Benefits

• Competitive medical and ancillary plans (health, mental health, dental, vision and other supplemental benefits).
• ACE Staff members are also eligible to participate in ACE's 403b retirement plan with a 3% employer contribution.
• Accrue up to 80 hours of paid vacation time annually during your first two years of continuous employment, then it increases to 120 hours annually.
• 13 paid annual holidays (floating holiday flexibility).
• 10 days (or 80 hours) of paid sick time annually.
• Pro deals which include deep discounts on outdoor gear providing 30 - 50% off retail prices on 100s of established outdoor gear brands.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree