Division Executive Administrative Assistant
About The Position
Providing for loved ones, planning rewarding retirements, saving enough for whatever lies ahead – our policyholders count on us to be there when it matters most. It’s a big ask, but it’s one that we have the power to deliver when we work together. We collaborate and innovate – pushing one another to transform not just Pacific Life, but the entire industry for the better. Why? Because it’s the right thing to do. Pacific Life is more than a job, it’s a career with purpose. It’s a career where you have the support, balance, and resources to make a positive impact on the future – including your own. We’re actively seeking a talented Division Executive Administrative Assistant to join our Corporate Division to support a Management Committee member in Newport Beach, CA. This is a hybrid role. Days in the office will align with the leaders schedule.
Requirements
- 5+ years supporting C‑level executives in a corporate environment
- Strong MS Office 365 skills (Excel, PowerPoint, Teams, Outlook) and Adobe Acrobat
- Excellent editing, proofreading, organizational, and time‑management skills
- Ability to work independently, prioritize, maintain confidentiality, and exercise sound judgment
- Strong written and verbal communication skills
Nice To Haves
- Experience in a global organization and supporting leaders across time zones
Responsibilities
- Anticipate executive needs, obstacles, and opportunities; act and plan accordingly
- Organize and manage executive calendar and meetings using Outlook
- Handle highly sensitive and confidential matters with discretion
- Serve as point of contact for internal and external stakeholders
- Prepare correspondence and documents with strong written communication
- Arrange domestic and international travel; manage expense reports (Concur)
- Receive and respond to calls/emails professionally
- Take executive meeting minutes and prepare summaries
- Provide forward-thinking event planning for functional events
- Partner with and provide backup support to other Executive Committee admins
- Complete special projects and miscellaneous tasks as assigned
Benefits
- Your wellbeing is important to Pacific Life, and we’re committed to providing you with flexible benefits that you can tailor to meet your needs. Whether you are focusing on your physical, financial, emotional, or social wellbeing, we’ve got you covered.
- Prioritization of your health and well-being including Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents
- Generous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time Off
- Paid Parental Leave as well as an Adoption Assistance Program
- Competitive 401k savings plan with company match and an additional contribution regardless of participation
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
Number of Employees
501-1,000 employees
