Administrative Assistant - Construction Division

New England Mechanical Services, Inc.•South Windsor, CT

2d•Onsite

About The Position

New England Mechanical Services, Inc. is seeking a part-time Administrative Assistant to work on-site to support the Assistant Project Manager for the Construction Division. This is a 2-day-a-week (16 hours) position with flexibility on the weekly schedule. The company offers single-source facilities services solutions, including engineering, design, installation, repair, maintenance, and operations for commercial real estate, financial, healthcare, technology, educational, and industrial facilities.

Requirements

High school diploma or general education degree (GED)
Proficient with Windows 11 i.e. Excel, Word, and Outlook
At least intermediate Adobe skills
Must be organized
Must be comfortable multi-tasking
Must be able to work well under pressure
Must be comfortable meeting last-minute deadlines
Excellent verbal and written communication skills

Nice To Haves

Additional college or certification is preferred
Previous construction experience/environment preferred

Responsibilities

Obtain and enter Opportunities for Project Managers into Dynamics Sales System and upkeep Logs
Printing and organizing IOM Manuals for distribution to customers
Assist with project close-outs
Print and consolidate Project Binders for field upon start of projects
Assign Job #s / PO#s as requested
Coordinate and distribute Weekly Construction Job List
Utilize COINS Accounting System as needed
Create Valve Tag Charts for field application
Issue Short PO’s as needed and process PO Supplements
Process Check Requests
Update Warranty database and IOMM Storage folders for completed projects
Order Mechanical Identification as requested
Filing and printing as needed
Other related duties as required