Division Coordinator

Ramp Talent • Orem, UT

2d

About The Position

Westland Construction is seeking a Division Coordinator to oversee administrative functions for all jobs within a company division. Under the direction of the Division Coordinator Manager, this role performs clerical and administrative work to help ensure projects are delivered on time and within budget requirements.

Requirements

• High school diploma.
• Two or more years of experience in a similar role, or proven ability to manage an entire division.
• Two years of experience in high-level administrative responsibilities.
• Effective, professional communication with clients, subcontractors, and the management team.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills and a proven ability to meet deadlines.
• Solid understanding of construction terminology and processes.
• Self-starter who takes initiative and can work independently.
• Ability to manage multiple large-scale projects simultaneously.
• Ability to quickly learn and understand new software.
• Proficiency with Microsoft Office Suite.

Nice To Haves

• Prior experience in the construction industry.

Responsibilities

• Set up new project files in Procore.
• Update substantial completion dates throughout the project duration.
• Assist with adding new vendors and users in Procore.
• Enter and maintain critical project file information.
• Issue and modify subcontracts and update compliance information.
• Maintain change management tracking and issue change orders.
• Maintain project documentation and reporting forms.
• Coordinate internal project team meetings and take notes.
• Track and update compliance items.
• Compile monthly reports for the Division Director.
• Collect W-9s and contractor licenses for new subcontractors.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED