Division Coordinator - Dallas Metro Area
About The Position
The Division Coordinator is responsible for providing administrative support for the Pacesetter Homes DFW Division. This role involves preparing and distributing construction start packages, managing interim budgets, assisting with permitting, loading documents into management systems, following up with vendors, resolving purchase order and invoice issues with accounting, and supporting the Purchasing Manager on special projects. The position also serves as the primary backup for the Scheduling Coordinator on scheduling software (BuildPro) and for the Purchaser/Estimator in issuing VPO's. Additionally, the Division Coordinator will provide local HR assistance, aid in new hire onboarding, manage office supplies and equipment, handle guest reception and phones, maintain the office, set up lots in NSE, and distribute division reports.
Requirements
- Associate degree or equivalent.
- Minimum 3 year of administrative experience.
- Satisfactory verification of criminal record check.
Nice To Haves
- A strong communicator; you clearly express your thoughts in conversation as well as write and present in a persuasive and influencing manner.
- An active listener; you seek to understand and listen to others in a non-judgmental way.
- A creative problem solver; you take evaluated risks to capitalize on opportunities and implement tough or unpopular decisions.
- A leader; you attract, retain, develop or improve the skills of others through effective coaching and guidance.
Responsibilities
- Preparing and distributing Start Packages for Construction
- Preparing Interim Budgets
- Assisting Starts Coordinator in Permitting functions when needed
- Loading documents for Starts and Construction to document management and BuildPro
- Follow up with Vendors on requested information
- Coordinating with accounting to resolve purchase order and invoice related issues as needed
- Providing office support to the Purchasing Manager on special projects
- Being the primary backup to the Scheduling Coordinator on Scheduling Software (BuildPro) with Construction
- Providing backup to the Purchaser / Estimator for issuing VPO’s for the Division
- Providing local HR assistance to update and maintain office policies as necessary
- Assisting in the onboarding process for new hires
- Maintaining office supplies, equipment, and mail (inbound/outbound/interoffice)
- Managing office, sales, and construction office supply orders
- Guest reception and phones
- Maintaining the office in a neat and orderly manner
- Setup of lots for new neighborhood and phases in NSE
- Maintaining, update and distribute division reports.
Benefits
- Competitive compensation and benefits packages
- Company matching 401K program
- Employee home purchase program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
