Division Chief of Administrative Services

City of Alexandria • Alexandria, VA

3d

About The Position

The City of Alexandria’s Finance Department is looking for an innovative, collaborative, and detail-oriented Division Chief for Administrative Services to join our team. The Division Chief for Administrative Services manages all administrative and support functions in the Finance Department and supervises the Administration Division. The incumbent is responsible for the department’s budget development and monitoring, accounts payable, purchasing, property and facility management, information technology, human resources, and communications. The Division Chief will lead the department in fostering a culture of respect, continuous improvement, teamwork, integrity, and employee engagement. The Division Chief for Administrative Services works under the general supervision of the Deputy Finance Director.

Requirements

• Bachelor's degree in management, business administration, finance, or a related field
• six (6) years of experience in support functions such as human resources, purchasing, accounting, budgeting, or policy development, etc.
• two (2) years of experience in a lead or supervisory capacity
• Degree requirements may be substituted with an equivalent combination of education, training, and experience
• Thorough knowledge of the principles and practices of public administration
• Thorough knowledge of general administrative practices, office procedures, and record systems
• Thorough knowledge of local government fiscal management
• Knowledge of public personnel administration
• Ability to develop and monitor a departmental budget
• Ability to formulate, revise, and implement administrative policies and procedures
• Ability to provide supervision, direction, and guidance to subordinate staff
• Ability to interpret regulations and to explain objectives and procedures
• Ability to communicate clearly and effectively, both orally and in writing
• Ability to establish and maintain effective working relationships with other departmental staff, City officials, and residents

Nice To Haves

• Master’s degree in public administration, business administration, organizational development, education, or a related field
• at least five (5) years of combined experience in the development, monitoring, and management of local government budgets and fiscal operations, human resources management, communications, and/or business process analysis and development

Responsibilities

• Directs, manages, and supervises Admin division staff, establishing priorities and ensuring strategic goals, program objectives, and operational outcomes are achieved
• Oversees the department's fiscal administration, including budget development and monitoring, accounts payable, contract administration, procurement coordination, and financial reporting to ensure sound fiscal stewardship and compliance with City policies
• Leads and coordinates the department's human resources management functions, including recruitment, onboarding and offboarding, employee relations, personnel actions, timekeeping, performance management, and learning and development (performing some of these duties directly and supervising staff in the performance of others)
• Conducts research on personnel and organizational issues, prepares reports, formulates policy recommendations, and identifies training opportunities that support employee development, succession planning, and career advancement
• Coordinates initiatives that enhance employee engagement, organizational culture, and professional development while ensuring departmental values are reflected in daily operations
• Provides strategic leadership for the department's internal and external communications, including oversight of the department's public-facing website, City intranet content, and digital communication strategies to ensure information is accurate, accessible, and timely
• Leads the department's technology modernization efforts, including implementation and governance of Microsoft 365, SharePoint, and other collaboration platforms to improve business processes, document management, knowledge sharing, and operational efficiency
• Leads the development and implementation of city-wide training and policy guidance for fiscal managers on fundamental financial management principles and practices
• Partners with the department's Risk Management and Safety staff to advance workplace safety initiatives, support regulatory compliance, implement risk mitigation strategies, and promote a culture of safety throughout the department
• Provides analytical and strategic support to the Deputy Finance Director and Finance Director in preparing reports, presentations, and recommendations for the City Manager and City Council regarding the City's financial management, departmental initiatives, and supplemental budget appropriation ordinances
• Represents the department on cross-functional teams, committees, and special projects, advancing organizational priorities and improving service delivery
• Performs related work as required

Benefits

• The starting salary range for this position is $86,142.42 to $120,760.12, based on qualifications and experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager