Division Action Officer (SETA Support)

Scientific Research Corporation • Alexandria, VA

8d • $90,050 - $150,000

About The Position

The Division Action Officer provides SETA support by coordinating high-priority taskers, data calls, and special requests across TR-I portfolios or from higher headquarters. The role identifies contributors, gathers inputs, tracks ownership and suspense dates, drives actions to closure, and elevates unresolved issues or delays as needed.

The position develops executive-level correspondence and decision-support products, including decision packages, briefing materials, read-aheads, background memoranda, and transmittal packages. It translates programmatic, technical, and acquisition information into concise written products that support senior leadership review and decision-making.

The Action Officer maintains the TR-I Division central action tracker, monitors progress and overdue actions, and provides the Deputy Division Support Lead and front office with visibility into pending, active, and completed work. The role coordinates staffing among stakeholders, consolidates inputs into coherent response packages, and supports executive meetings by preparing materials, recording guidance and decisions, and converting follow-on direction into assigned, tracked actions.

The position also uses approved collaboration and workflow tools and supports consistent use of templates, trackers, repositories, and front-office workflow practices. Travel is approximately 10 percent annually, typically around five non-consecutive weeks, subject to Government priorities and scheduling. The position requires U.S. citizenship and eligibility for a U.S. Government Secret clearance.

Requirements

• Bachelor’s degree in defense or public policy, business administration, systems management, communications, program management, or a related field.
• At least 5 years of progressively responsible experience in DoD action officer work, executive staff operations, tasker coordination, briefing development, program integration, or similar front-office support environments.
• Demonstrated experience coordinating multi-stakeholder taskers, data calls, or response packages across organizations.
• Demonstrated ability to draft concise, executive-ready written products with limited supervision.
• Experience managing action-tracking systems, suspense management, and follow-through in a high-tempo environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office tools, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Active Secret clearance.
• U.S. citizenship and eligibility for a U.S. Government security clearance at the Secret level.

Nice To Haves

• Experience serving as a primary Action Officer within OSW, Joint Staff, a Service staff, a PEO, a defense agency, or a similar headquarters environment.
• Working knowledge of the Planning, Programming, Budgeting, and Execution process, defense acquisition frameworks, and congressional action timelines.
• Experience using collaboration and workflow tools such as Jira, Confluence, Power BI, or similar task-management platforms.
• Experience preparing executive decision packages, memoranda, transmittals, and read-ahead materials for senior leadership.
• Experience working across multiple portfolios, staff elements, or higher-headquarters tasking channels.
• Experience improving action-management workflows, tracker discipline, or front-office tasking processes.

Responsibilities

• Coordinate high-priority taskers, data calls, and special requests spanning multiple TR-I portfolios or originating from higher headquarters.
• Identify required contributors, gather inputs, and maintain clear ownership, suspense dates, and follow-through across participants.
• Drive actions to closure and elevate unresolved issues, bottlenecks, or late responses when needed.
• Draft executive-level correspondence, decision packages, briefing materials, read-aheads, background memoranda, and transmittal packages.
• Translate programmatic, technical, and acquisition information into clear, concise written products aligned with leadership intent.
• Support development of products that enable timely leadership review and decision-making.
• Maintain the TR-I Division central action tracker across taskers, requests, and follow-on actions.
• Track progress against suspense dates, identify stalled or overdue actions, and maintain current action-status visibility.
• Provide the Deputy Division Support Lead and front office with a reliable picture of pending, active, and completed actions.
• Identify offices and stakeholders with equities in tasking or responses; coordinate staffing and consolidate inputs into coherent response packages.
• Help ensure actions are sufficiently coordinated before elevation for front-office review.
• Prepare for executive meetings, reviews, and engagements by coordinating action status, assembling materials, and capturing follow-on requirements.
• Record leadership guidance, decisions, and resulting actions during executive sessions, and convert direction into tracked follow-up actions and assigned tasks.
• Use approved collaboration and workflow tools to improve action visibility, task routing, and front-office efficiency.
• Support disciplined use of templates, trackers, repositories, and workflow practices, and help improve action-management processes over time.

Benefits

• Medical insurance plans
• Dental insurance plans
• Vision insurance plans
• 401(k) with company match
• Life insurance
• Vacation and sick paid time off accruals, with amounts increasing based on role and years of service
• 11 paid holidays
• Tuition reimbursement
• Work environment that encourages excellence

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level