District Payroll Coordinator

Impact Fire • Southborough, MA

3d

About The Position

The District Payroll Coordinator is responsible for executing all District payroll functions and related reimbursements, ensuring payroll is processed on-time and accurately following corporate guidance. Additionally, the role supports all company and regional employee communication initiatives and related follow up at the District level.

Requirements

• Minimum 2 years Payroll processing experience
• Experience working with integrated payroll systems (i.e., Ultipro/UKG, Workday, ADP, Dayforce,Paylocity, etc.)
• Proven ability to meet tight deadlines and prioritize workload with strong attention to detail.
• Proven proficiency in MS Office applications and Excel
• Ability to manage a high-volume workload with control, accuracy, and efficiency.
• Professional conduct, excellent written and verbal communication skills required with all areas of the organization
• Provide professional, courteous, accessible, responsive, and knowledgeable support to team including employees, operational partners, internal/external customers, and others at all times

Nice To Haves

• Ceridian Dayforce Experience
• Experience with Great Plains
• Experience with WenSoft
• Experience in service or project industry

Responsibilities

• Process District payroll and related reimbursements, with a high volume of weekly adjustments, ensuring accurate time imports, calculations and payouts.
• Weekly payroll review, reconciliation and authorization.
• Properly code hours to projects for field employees to track job costs in support of District needs.
• Assist with migration of existing time tracking system to new time tracking systems (ADP/Dayforce/Wensoft)
• Respond to employee inquiries related to payroll discrepancies for owed pay including pay, deductions, garnishments, reimbursements.
• As required, generate District payroll data and compensation reports for required audits (worker’s compensation, internal/external audits, and finance/accounting)
• Support all required HR Regional/District level initiatives, e.g., Leave of Absences, Dayforce employee access, Dayforce Workflow approvals, Day One onboarding and New Hire Town Hall scheduling/attendance (with management team), employer I9 completion, and termination/final pay processing.
• Partner with HR regional team to drive required District communication and follow up in support of on-going company and regional initiatives, e.g., Annual Benefit enrollment, training pending/completion and related communication.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed