District Court Legal Assistant

Larimer County•Laporte, IN

15h•Hybrid

About The Position

The District Court Division of the District Attorney's Office seeks a legal assistant to provide responsible legal assistance and technical support to the professional staff. This includes preparing and processing legal documents, researching and exchanging information with the Court and criminal justice agencies, and providing confidential and complex administrative support. During trial, legal assistants will coordinate witnesses and assist with AV equipment. They also maintain trial spreadsheets to assist in trial coordination, and calendar meetings for attorneys with witnesses and victims. They interact with the public by taking calls and answering questions regarding cases, and will communicate with law enforcement regarding reports. The office is open Monday-Friday 8 a.m. to 5 p.m. After a 90-day probationary period, staff may be given a telecommuting option 1-2 days per week. Legal Assistants are expected to be available during trials, so periodic flexibility will be required. The District Attorney’s Office follows a blind hiring process. During the initial screening, hiring managers will only see your application, with your name and other identifying personal information redacted. Resumes and cover letters will be reviewed later, so please ensure your application is fully completed. Applicants must upload a cover letter addressed to Anita Nemitz, Legal Staff Manager.

Requirements

Ability to communicate clearly and concisely, both verbally and in writing
Strong interpersonal skills to establish and maintain effective working relationships
Regular, predictable attendance
Willingness to learn and use relevant legal technologies, including redaction tools and media duplication
Familiarity with legal terminology and court procedures related to civil process
Ability to learn and apply policies, methods, and technologies effectively
Strong organizational skills to manage workload efficiently and meet performance standards
The capacity to understand and use legal terminology specific to the department
Skill in reading and interpreting legal documents and related materials
Discretion in handling sensitive and confidential information
Accuracy and attention to detail in creating and maintaining complex records and reports
Problem-solving skills to analyze situations and implement effective solutions
One (1) year of experience in a directly related field or in the performance of similar duties and responsibilities required.
High School diploma or GED required.

Nice To Haves

Bachelor's degree preferred.
Paralegal degree preferred.
Maintain continuing education hours annually or as required.
Possession of, or ability to obtain, certification as a Notary Public preferred.
Possession of, or ability to obtain, certification as a legal assistant preferred.

Responsibilities

Providing confidential support to professional legal staff by drafting, preparing, proofreading, and verifying reports, letters, pleadings, motions, subpoenas, and more, often using established templates and forms
Receiving calls and responding to requests for information; researching as needed and routing complex inquiries to appropriate staff or agencies
Coordinating legal activities and documents with judicial, penal, and other external systems and parties
Maintaining attorney calendars, including meetings, deadlines, and events; notifying participants, confirming schedules, and preparing/distributing agendas and minutes
Preparing summaries and reports as assigned; conducting routine research and organizing case materials for trial
Scheduling screening appointments; maintaining electronic case records; researching prior and pending cases, and filing cases with the court as appropriate
Reviewing incoming legal documents such as motions, writs, orders, and correspondence for accuracy and deadlines; ensure all deadlines are tracked and met