DISTRICT COURT BACK-UP / COURT CLERK FLOATER

County of Elmore•Mountain Home, ID

7h•$19 - $23•Onsite

About The Position

This position is designed to provide backup assistance to all in-court/out-of-court clerks during times of heavy workloads, staffing shortages, sick leave, and vacation leave. This position performs a variety of clerical, secretarial, and administrative duties as required to expedite and maintain proper processes, procedures, and protocol on proceedings brought before the Court. The principal functions include enforcing financial policy and procedures, assisting in preparing necessary documents for magistrate or district court proceedings, acting as backup to the In-Court Clerk, organizing documents for the presiding Judge, and attending Court proceedings as needed. The position requires knowledge and previous work experience in the Court System, great attention to detail and accuracy in preserving Court cases and audio recordings of hearings, and documenting through Case Minutes. The work is performed under the general direction of the District Court Leads. The principal duties are performed in a general office environment. On occasion, Court may be in session beyond regular work hours, and the In-Court Clerk must remain in Court.

Requirements

Knowledge of legal terminology, processes, procedures and statutes
Knowledge of court practices, procedures and protocol
Knowledge of statutory processes related to various court cases and proceedings
Knowledge of general office practices and procedures
Knowledge of proper use of the English language, including spelling, grammar and punctuation
Knowledge of Statewide Case Data computer system
Ability to operate and conduct court hearings virtually, as needed
Ability to work independently
Ability to function efficiently as an In-Court Clerk in a fast-paced, stressful position
Ability to manage emotional and stressful encounters with the public, legal/judicial professionals, law enforcement and other government agencies
Ability to make sound and reasonable decisions in accordance with laws, ordinances, regulations and established procedures
Ability to maintain acceptable levels of efficiency while working with time pressure and deadlines
Ability to work in an active Courtroom setting requiring extensive sitting
Ability to maintain strict confidentiality on sensitive issues
Ability to attend In-Court hearings and take proper minutes of the same
Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines
Ability to maintain effective working relationships with elected officials, public, supervisory personnel, and fellow employees
Ability to understand and follow oral and/or written policies, procedures and instructions
Ability to operate a personal computer and other office equipment and recording systems
Ability to communicate effectively, verbally and in writing
Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively
Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to establish, maintain and monitor documents
Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to operate computer equipment and other office equipment
Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to work in an office setting

Nice To Haves

Previous work experience in the Court System

Responsibilities

Provide back-up assistance, as needed, to other Clerks
Acts as In-Court Clerk when necessary
Receives, files and conforms a variety of court documents pertaining to criminal and civil cases
Prepares orders, notices, judgments, and documents for Judge’s signature and disbursement
Opens new juvenile cases, criminal cases, fugitive warrants, mental holds, child protection, and other case files or documents
File stamps documents, scans and distributes copies when necessary
Performs data entry of case information
Ensures proper and accurate service of documents on all appropriate parties
Assists the public with questions and directions; Explains judgments and documents to defendants
Runs case management and other reports
Tracks bond information and due dates for forfeitures
Files a variety of court related paperwork including juvenile and child protection cases
Prepares failure to pay/comply affidavit and Order to Show Cause in Juvenile cases
Maintain file compliance in Child protection cases
Run reports necessary and monitor Guardianship/Conservatorship cases and required reporting
Reviews case files for status and/or inactivity
Prepares commitments and other necessary documents for the Sheriff’s Office
Performs general assistance to judges, court reporters, jail staff, juvenile probation staff, attorneys, prosecutors, other government agencies, and the public
Responds to citizens’ questions and comments in a courteous and timely manner
Performs all work duties and activities in accordance with County policies, procedures and safety practices
Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems
Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities
Monitors daily court calendar and corrects any discrepancies
Prepares courtroom for proceedings to assure availability of supplies and proper case files and necessary documents are available to the Judge
Coordinates and set-up remote hearings for public and judge
Attends District Court proceedings and takes court minutes daily
Monitors recording equipment to assure record of court proceedings
Takes dictation to maintain accurate case notes
Swears-in witnesses, jurors, interpreters and bailiffs
Screens calls and takes messages for Judges
Prepares memos and other documentation
Performs data entry of court tape numbers, case disposition and hearing results
Receives, marks and secures exhibits
Prepares orders, warrants, documents and forms for Judge’s signature and disbursement
Disperses copies to appropriate agencies of the court to assure timely processing of hearing dispositions
Schedules hearings and other meetings and appointments and sets up cases
Files stamp documents, conforms copies, mails or delivers copies to the appropriate party
Prepares the necessary documents in no contact orders and coordinates between appropriate agencies
Monitors, makes corrections and updates Supreme Court to ensure proper disposition of cases
Provides general assistance to judges, judicial secretaries, law clerks, court reporters, jail staff, juvenile probation staff, attorneys, pre-sentence investigators, Probation and Parole, Board of Corrections, government agencies, prosecutors and the public
Answers questions, makes copies of documents and certifies the same as requested
Prepares monthly pay vouchers for the Judge
Drug and DUI Court staffing, hearings and business meetings
Performs other related duties as required