Part-Time District Court Clerk

Oakland County•Rochester, MI

2d•Onsite

About The Position

Oakland County is seeking a highly organized, customer-focused individual to join our District Court team as a Part-Time District Court Clerk. This on-site position plays an essential role in ensuring court operations run efficiently while providing exceptional service to the public, legal professionals, and law enforcement partners. Every day brings new opportunities to make a meaningful impact in a fast-paced and collaborative environment. This role supports the judicial process and contributes to the fair and efficient administration of justice.

Requirements

High school graduate or have a certificate of successful completion of the General Education Development Test.
At least three (3) years full-time experience in a court system or comparable qualifications that meet the Court Administrator's approval.
Knowledge of and experience in the operations, policies, and procedures of a district court.
Familiar with current word processing, spreadsheet, database, e-mail, and Internet software.
Ability to communicate to accurately convey information.

Nice To Haves

Employees of this class may assist in orienting, training lower clerical employees, as well as providing guidance regarding court policies, procedures and legal matters that pertain to the workload of the civil, criminal, traffic, or probation units.

Responsibilities

Provide clerical support for civil, criminal, traffic, probation, and administrative court proceedings.
Assist members of the public, attorneys, law enforcement personnel, and other court stakeholders with professionalism and excellent customer service.
Prepare notices of hearings, court documents, and probation appointments to ensure accurate scheduling and timely case processing.
Coordinate court schedules among judges, prosecutors, attorneys, and law enforcement agencies.
Process court-related financial transactions, including fines, costs, fees, bonds, and civil escrow payments, while maintaining accurate records.
Work with defendants to review financial circumstances, establish payment arrangements when appropriate, or communicate recommendations to the court.
Prepare juror summonses and juror payment vouchers.
Assist with reports, special projects, and other administrative assignments as needed.
Utilize court technology and software systems, including cash register systems, personal computers, mainframe applications, CLEMIS, LEIN, and County-specific software to complete daily responsibilities.
Gives information at a counter or by telephone regarding civil, criminal, traffic, probation or administrative court cases and legal or internal procedures.
Assists the public in filling out standard court forms, questionnaires and applications and prepares a variety of standard court forms.
Prepares notices of hearings, examinations, appointments, and trials, and mails them to defendants, attorneys and law enforcement personnel.
Schedules courtroom proceedings for the court, coordinating such scheduling with judges, prosecutors, attorneys, and law enforcement personnel.
Checks judicial case dockets and validates the appearance of defendants, attorneys, issuing officers and witnesses.
Works closely with defendants regarding their financial status with the court.
Prepares bench warrants and/or inputs information to produce a bench warrant for signature of a judge.
Prepares warrant recalls and/or inputs information to produce a warrant recall.
Prepares and/or inputs information to produce license suspensions.
Prepares and/or inputs information to produce a clearance of license suspensions.
Prepares and/or inputs information to produce Secretary of State abstracts.
Prepares and/or inputs information to produce court ordered restricted driver's licenses.
Prepares Orders of Probation and Discharges from Probation.
Monitors and ensures compliance of unsupervised probation cases and processes them accordingly.
Prepares juror summons to notify citizens of their appointment for jury duty.
Prepares pay vouchers for payments of juror attendance.
Prepares Judgements of Sentence and files with all required local and state agencies.
Obtains information through the Law Enforcement Information Network (L.E.I.N.) to receive driving record information and criminal history information.
Prepares computer input of data from tickets, citations, criminal and civil cases.
Operates a computer terminal and enters data.
Assists in gathering statistical information by reviewing case files, office activity logs or computer reports.
May provide guidance to lower clerical employees of court policies, procedures and legal matters.
May assist in the training of new and/or lower-level clerical employees.
Utilizes current Countywide and/or department specific software to complete assignments.