District Clerk

The Metropolitan District Commission•Hartford, CT

1d•$188,837•Onsite

About The Position

The Metropolitan District Commission (MDC) provides quality water supply, water pollution control, mapping, and household hazardous waste collection to eight member municipalities. Additionally, the MDC provides drinking water to portions of Farmington, Glastonbury, East Granby and South Windsor. The purpose of this classification is to serve as the District Clerk, with all duties and responsibilities as set forth in the District Charter, Ordinances and By-Laws, and serve as secretary to the District Board of Commissioners (Board) and its various Bureaus, Committees and Commissions, overseeing associated records, records management, and operating budgets. Provides administrative support for all Board, Bureau and Committee meetings. Directs the production, maintenance and retention of administrative, real estate and clerical records. Provides administrative support to Chief Executive Officer, District Counsel and Board members.

Requirements

A bachelor's degree from a recognized college or university in liberal arts, business administration or a related field
eight years of progressively responsible administration experience
at least two years in a supervisory capacity
Must have a valid driver's license.

Nice To Haves

any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this position.

Responsibilities

Serves as District Clerk; attends all Board, Bureau and Committee meetings and public hearings.
Writes agenda memos and resolutions for Board, Bureau or Committee action; reviews all agenda memos prepared by others; and oversees preparation and distribution of meeting agenda packages.
Prepares agendas, resolutions and minutes of all Board, Bureau or Committee meetings, maintains indexes and preserves all permanent records.
Compiles and records minutes of all official meetings consistent with State law applicable to municipalities.
Responds to information requests from Commissioners, Chief Executive Officer, District Counsel, staff and general public.
Fulfills statutory requirements related to public meetings and public hearing notifications.
Serves as appointed MDC Records Management Liaison Officer (RMLO) and manages records retention and destruction consistent with Statutory Requirements.
Serves as Freedom of Information Officer and agent of service for receipt of legal service.
Updates the District Charter to reflect legislative action by the General Assembly; updates Ordinances and by-laws based on Board actions.
Directs the vault inventory and ensures proper filing of all real estate and legal documents into the central District document index.
Manages assessments related to construction of sewer and water main extensions.
Accepts all bids on behalf of the District.
Ensures bids are received by submittal times and coordinates with project managers and procurement to track all contracts to ensure timely processing.
Operates a personal computer, and general office equipment as necessary to complete essential functions, including the use of word processing, spreadsheet, database, or other system software.
Performs other related duties as required.