OK - District Administrator

General Council on Finance and Administration•Oklahoma City, OK

9d•$40,000 - $45,000•Onsite

About The Position

The Oklahoma Conference of The United Methodist Church seeks a highly organized and detail-oriented District Administrator to support the administrative operations of the District and serve as the primary connection between local churches, clergy, laity, and the work of the District and Conference. This position plays a vital role in supporting the District Superintendent, maintaining district records and statistics, coordinating meetings and events, managing financial processes, and ensuring effective communication throughout the District.

Requirements

High school diploma required
Previous experience managing an executive calendar and providing customer service required
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Strong verbal and written communication skills with the ability to prepare, edit, and present professional correspondence and information
Ability to learn new software systems and technology platforms
Strong organizational and multitasking skills with the ability to prioritize responsibilities and meet deadlines
Ability to work effectively with diverse groups of people while maintaining professionalism and confidentiality
Strong attention to detail and commitment to accuracy

Nice To Haves

Experience with QuickBooks preferred
Experience in an accounting, bookkeeping, or financial environment preferred

Responsibilities

Serve as the primary point of contact for the District Office, assisting clergy, laity, churches, members, visitors, vendors, and volunteers while maintaining strict confidentiality
Coordinate district meetings, events, training, Charge Conferences, and Annual Conference activities, including scheduling, securing locations, preparing meeting materials and presentations, ordering supplies, managing virtual meeting logistics, and distributing communications and invitations
Maintain and manage district and conference records, including church, clergy, and laity information; clergy appointment paperwork; district calendars; and records collection for closed churches
Serve as District Statistician by collecting, interpreting, verifying, and maintaining church statistical data; training clergy and laity on Charge Conference forms, statistical reporting requirements, and database systems; and ensuring the accuracy of all submitted information
Maintain and update the conference database, generating reports and providing information and support to district leadership, churches, clergy, and conference staff as needed
Support the District Superintendent, District Ministry Supervision Team (DMST), Lay Leaders, and District Lay Servant Director by preparing meeting materials, presentations, budgets, clergy compensation forms, financial reports, and coordinating district training opportunities
Process deeds and required documentation related to church closings, including securing church property and facilitating the disposition of United Methodist Church assets in accordance with conference procedures
Manage district financial and administrative operations, including processing payables, apportionment payments, deposits, grant administration, and maintaining office supplies and resources
Perform other duties as assigned