Distribution Dispatch Center Administrative Assistant - Sr.

American Electric Power•Fort Wayne, IN

2d•$22 - $32•Onsite

About The Position

Responsible for performing administrative support duties within the assigned area. Responsibilities are specific to the organizational unit (i.e. region, district, plant, etc.). What you’ll do: Major responsibilities: under immediate supervision, perform basic, routine administrative duties, following well defined, standard procedures, assist with document processing, assist in compiling special reports and request information from other areas, assist in filing and retrieval of information in both hard copy and electronic formats, answer telephone, take messages, communicate via electronic mail as necessary, receive and outgoing mail, use keyboard (computer/typewriter) to enter data, perform calculations and/or retrieve information, operate a wide variety of electronic and mechanical office equipment. Communication and interpersonal skills: Listens to and understands written and verbal instruction. Communicates effectively with co-workers and other employees and/or customers outside work area. Records messages accurately with appropriate information. Works effectively and productively with others. Actively helps others with assignments as necessary to maintain department productivity. Customer focus: Answers customer questions but knows when appropriate to refer questions or issues to others. Actively learns the function of the department and each employee responsibility to assist customers more effectively. Exhibits concern and sensitivity to others. Ordering office, kitchen, and cleaning supplies for the DDC Assisting with timesheets Assisted with expense reports Updating employee staffing lists Submitting access requests for new employees Issue PPE to new employees Request badges, parking passes, and name plates for new employees Filling the cooler for meetings Ordering meals for meetings Restocking drinks and snacks in the closet Reserving/coordinating rooms for meetings Communicating with Fleet Dept about the dept Jeep needs/maintenance Maintain multiple smartsheets for tracking all the above Problem solving and initiative: Applies basic education and training in job responsibilities and assignments. Asks questions when unsure of how to handle an assignment and demonstrates ability and initiative to handle assignments beyond the basic, routine level.

Requirements

High school graduate or GED.
3-4 years of related experience in utilizing administrative office procedures, practices and equipment (i.e. business English, grammar, spelling, punctuation, letter writing, telephone technique) desirable.
Experience should also include varied business situations or circumstances which tend to favorably develop the job incumbent in terms of confidentiality, maturity, discretion, personal tact, judgment and initiative.
Ability to organize data and processes.
Ability to communicate effectively, both orally and in writing.
Good analytical and problem-solving skills.
Demonstrated proficiency with computers and the use of office-oriented software products.

Nice To Haves

Six-nine months of post-high school experience in learning and utilizing administrative office procedures, practices and equipment (i.e. business English, grammar, spelling, punctuation, letter writing, telephone technique) desirable.

Responsibilities

Perform basic, routine administrative duties, following well defined, standard procedures.
Assist with document processing.
Assist in compiling special reports and request information from other areas.
Assist in filing and retrieval of information in both hard copy and electronic formats.
Answer telephone, take messages, communicate via electronic mail as necessary.
Receive and distribute incoming and outgoing mail.
Use keyboard (computer/typewriter) to enter data, perform calculations and/or retrieve information.
Operate a wide variety of electronic and mechanical office equipment.
Order office, kitchen, and cleaning supplies for the DDC.
Assist with timesheets.
Assist with expense reports.
Update employee staffing lists.
Submit access requests for new employees.
Issue PPE to new employees.
Request badges, parking passes, and name plates for new employees.
Fill the cooler for meetings.
Order meals for meetings.
Restock drinks and snacks in the closet.
Reserve/coordinate rooms for meetings.
Communicate with Fleet Dept about the dept Jeep needs/maintenance.
Maintain multiple smartsheets for tracking all the above.
Apply basic education and training in job responsibilities and assignments.
Ask questions when unsure of how to handle an assignment and demonstrate ability and initiative to handle assignments beyond the basic, routine level.