Disbursement Supervisor

TIG, The Integration Group•Des Moines, IA

just now•Onsite

About The Position

Reporting to the Corporate Controller, the Disbursements Supervisor will oversee the company’s disbursement activities, including accounts payable, vendor payments, and expense reimbursements. This role is responsible for ensuring timely, accurate, and compliant processing of payments while maintaining strong internal controls. The Disbursements Supervisor will lead and develop the disbursements team, drive process improvements, and support audits and system enhancements as the organization grows. Experience with ERP systems such as Sage X3 or NetSuite is a plus.

Requirements

Bachelor’s degree in accounting, finance, or a related field
Minimum of 5 years of experience in accounts payable or disbursements, with at least 1–2 years in a supervisory or lead role
Strong understanding of accounts payable processes, internal controls, and basic GAAP principles
Experience supervising and developing accounting or disbursements staff
Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, formulas)
Excellent attention to detail with strong organizational and time-management skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong communication and problem-solving skills

Nice To Haves

Experience with accounting/ERP systems preferred (e.g., Sage X3, NetSuite, SAP, Oracle, QuickBooks, etc.)

Responsibilities

Supervise daily disbursement activities, including accounts payable, vendor payments, ACH, wire transfers, checks, and employee expense reimbursements
Ensure timely and accurate processing of invoices in accordance with payment terms and company policies
Review and approve payment runs, ensuring accuracy, proper documentation, and compliance with approval matrices
Maintain and enforce internal controls over the disbursement process to mitigate risk and ensure compliance
Manage vendor setup and maintenance, including W-9 collection and validation
Oversee monthly accounts payable close activities, reconciliations, and reporting
Coordinate with Treasury on cash requirements and payment timing
Serve as primary point of contact for vendor inquiries and issue resolution
Support month-end and year-end close processes, including accruals and account reconciliations related to disbursements
Prepare and provide supporting documentation for internal and external audits
Train, mentor, and evaluate disbursements staff, providing ongoing feedback and performance management
Identify opportunities for process improvements, automation, and system enhancements
Assist with ERP implementations, upgrades, and integration of newly acquired entities
Ensure compliance with company policies, procedures, and deadlines
Prepare reports and analyses related to disbursements, aging, and cash outflows
Perform other accounting or finance duties as assigned