Construction Disbursement Officer (Remote)

First American•Santa Ana, CA

19h•Remote

About The Position

Join First American and be part of our growing National Commercial Services (NCS) team as a Construction Disbursement Officer. In this role, you will be responsible for closing and processing construction disbursement transactions, as well as receiving, tracking, and managing construction draws. You’ll play a key role in ensuring each project remains compliant with its specific disbursing requirements while supporting the successful execution of construction funding.

Requirements

Bachelor’s degree preferred
Strong customer service orientation
Detail-oriented
Strong written and verbal communication skills
Strong organizational skills
Ability to multi-task and meet assigned deadlines
Proficient in Excel, Office, and Outlook
Working knowledge of fundamental concepts, practices and procedures of the industry
Establishes effective working relationships at the work group level
3+ years of experience as a commercial escrow officer or similar position in a related real estate, title, lending, or construction industry position

Nice To Haves

Hands-on experience in lien waivers and construction payment documents a plus
Prior escrow or banking experience is a plus

Responsibilities

Administer disbursing projects, ensuring timely and effective processing of construction disbursing transactions and construction draws.
Order date down endorsements.
Submit requests for funds.
Review pending payments for checks and wires to be issued.
Monitor Trust account for receipt of funds.
Post incoming money to project files.
Print checks and send wires, when appropriate, using appropriate internal procedures.
Send notices to payees when funds are available.
Review receipt of lien waivers and monitor the distribution of checks.
Resolve customer inquiries and follow up on phone calls and e-mails.
Organize file data and documents in accordance with team procedures.
Invoice for various services.
Work with management to ensure all disbursing procedures are followed.
Address action items on monthly reports, including trial balance and outstanding check logs.
Actively contribute to the results of the team and toward achieving goals and objectives.