Disbursement Clerk

Title Financial Corp • Missoula, MT

4d • Onsite

About The Position

Flying S Title and Escrow, a proud subsidiary of Title Financial Corporation (TFC), has been providing exceptional title and escrow services since 1905. As a family-owned company, we take pride in fostering growth and development for our employees, many of whom have built lifelong careers with us. We are seeking a Disbursement Clerk / Escrow Assistant in Missoula, MT, to support our escrow team by managing fund disbursements, maintaining accurate records, and ensuring compliance with company policies and regulations. This role requires strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced environment. You will communicate regularly with lenders, realtors, attorneys, and customers to facilitate information gathering and ensure a smooth escrow process. This position reports to the County Manager.

Requirements

• High school diploma or equivalent.
• Minimum two years of related experience (customer service, banking, title, escrow, or administrative roles preferred).
• Strong organizational and problem-solving skills.
• Excellent verbal and written communication skills.
• Proficiency in Google Suite, Microsoft Office Suite, or similar software, with the ability to learn new systems quickly.
• Ability to handle confidential information with discretion.
• A valid driver’s license and ability to operate a motor vehicle for company errands or training.
• Ability to pass an MVR and background check.

Responsibilities

• Process and distribute lender packages in accordance with closing instructions.
• Address inquiries from realtors, attorneys, buyers, and sellers regarding insurance, taxes, title work, construction draw files, foreclosures, and legal documents.
• Ensure compliance with company policies and regulations in all disbursement activities.
• Maintain and update various banking accounts, including deposits, check processing, wire transfers, and escrow trust accounts.
• Support client relationships through effective communication and exceptional service.
• Perform general office tasks such as supply ordering, mail handling, document scanning, filing, and bookkeeping.
• Accurately disburse funds according to standard accounting procedures and customer requirements.
• Communicate professionally with employees and clients via phone, email, and in person.
• Acts as a liaison between buyers, sellers, real estate agents, lenders, and other parties involved in the transaction, ensuring clear and effective communication throughout the process.
• Provides general administrative support to the escrow team as needed, including data entry, answering phones, and other clerical tasks.
• Adapt to changes in job responsibilities and expectations as needed.
• Maintain regular and reliable attendance in accordance with company standards.
• Perform other duties as assigned.

Benefits

• Competitive benefits plan including medical, dental, and vision for employees, plus spouse and dependent coverage options.
• 401(k) with a competitive discretionary match.
• Discounts on closing fees, advance paycheck access, and voluntary benefits (accident, hospital, and pet insurance).
• Flexible Time Off (up to three weeks) and 11 paid holidays from day one.
• Volunteer Time Off (VTO) to support local communities.
• Company-paid, Short-Term Disability, Basic Life Insurance, Employment Assistance Program (EAP), and a wellness program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED