Director Western Vicariate Operations

Archdiocese of St. Louis•Webster Groves, MO

13d

About The Position

The Director of Western Vicariate Operations ensures that the daily organizational functionality of the Western vicariate office aligns with the priorities and plans of vicariate staff and with archdiocesan emphases on evangelization and social outreach. The role fosters effective relationships between parishes and centralized archdiocesan curial offices. The position oversees vicariate office operations, supports collaboration and communication among vicariate staff, curial liaisons, parishes, schools, and related agencies, and provides executive administrative assistance to the Episcopal Vicar and vicariate staff. It also helps ensure programs align with archdiocesan and vicariate strategic plans, supports human resources strategies, assists with budgeting, and provides training and onboarding support to parish office staff.

Requirements

Bachelor’s degree in a field related to office and personnel management and/or pastoral studies, or extensive experience working as part of the administrative staff of a parish or church-related office or agency.
Must be a practicing Catholic and able and willing to accept and adhere to the Archdiocese of St. Louis Ethical Code of Conduct for employees.
Experience strategizing and executing operational and organizational structures and initiatives that flow from an institutional vision or strategic plan.
Experience receiving and fielding public inquiries and requests for assistance on behalf of a service-related entity, and strategizing and organizing effective responses.
Experiential proficiency with Microsoft Office Suite, parish census-keeping and sacramental database systems, SAP systems/software, and internet software.
Experiential proficiency working with a variety of personalities.
Proficiency in oral and written communication.
Proficiency responding prudently and with discretion to unexpected or difficult situations.
Experiential proficiency leading a team of coworkers collectively accountable to a superior.
Strong sense of faith and a prayerful approach to work as ministry.
Strong commitment to the Catholic faith and a desire to foster it in others.
Personal sense of mission and a desire to serve.
Collaborative team leadership and ability to foster unity.
Strong but flexible organizational approach and ability to innovate.

Nice To Haves

At least five years of work experience is preferred.

Responsibilities

Manage daily vicariate office operations, including operational processes and procedures, office equipment, and infrastructure.
Serve as a primary point of contact to support the accessibility, efficiency, and effectiveness of vicariate staff and archdiocesan curial liaisons serving parish needs.
Facilitate internal collaboration among vicariate staff and archdiocesan curial liaisons assigned to the vicariate.
Facilitate effective contact between pastors and parish staff and centralized archdiocesan offices, agencies, and ministries that support parishes and schools.
Provide executive administrative assistance to the Episcopal Vicar and vicariate staff as needed.
Ensure vicariate programs and initiatives align with archdiocesan and vicariate vision and strategic plans.
Partner with archdiocesan leadership to manage communication strategies between parishes and schools and centralized archdiocesan curial offices, including publication of vicariate newsletters.
Partner with archdiocesan leadership to develop, communicate, and implement human resources strategies involving operational change management, process management, employee engagement, and training.
Work with the Episcopal Vicar and archdiocesan accountants on vicariate budgeting.
Provide support to parish office staff, including on-site training and onboarding as needed.
Perform other duties as assigned.