Director Support Coordinator - Real Estate & Facilities

Ring Power • St. Augustine, FL

1d

About The Position

The Director Support Coordinator serves as a strategic business support partner to the Director of Facilities & Environmental. The role manages and coordinates real estate administration, lease portfolio oversight, environmental compliance activities, and department operations. It uses independent judgment to prioritize executive commitments, manage schedules, coordinate business initiatives, and facilitate communication with internal and external stakeholders on behalf of department leadership.

The position administers the company's real estate portfolio, monitoring lease obligations, renewals, contractual commitments, deadlines, rent schedules, easements, surveys, and property documentation. It serves as a primary liaison with landlords, brokers, attorneys, property managers, consultants, vendors, contractors, and business partners, and supports real estate transactions, site selection, acquisitions, dispositions, and due diligence.

The coordinator evaluates and monitors vendor services, permits, contracts, purchase requests, inspections, regulatory submissions, and compliance requirements. The role also maintains departmental records, project timelines, capital expenditure documentation, reporting tools, SharePoint databases, and operational metrics; identifies process improvements; and handles sensitive business information with discretion. The position has no supervisory responsibility and is routinely performed during regular business hours, with rare exceptions.

Requirements

• High school diploma or GED.
• Five or more years of experience.
• Ability to comprehend written material and communicate orally and in writing with employees, vendors, landlords, brokers, and customers.
• Strong interpersonal, organizational, communication, and problem-solving skills.
• Proficiency in Microsoft Office, SharePoint, document management systems, and records administration.
• Ability to maintain confidential and sensitive information professionally.

Nice To Haves

• One to three years of administrative experience in a closely related work environment.
• Proficiency with computers, Microsoft Office products, and relevant dealer software programs.
• Associate's degree in Business, Real Estate, or a related field.
• Five or more years of executive administrative experience.
• Commercial real estate, facilities, construction, or property management experience.

Responsibilities

• Manage and coordinate real estate administration, lease portfolio oversight, environmental compliance activities, and department operations.
• Prioritize executive commitments, manage schedules, coordinate business initiatives, and facilitate communications on behalf of department leadership.
• Monitor lease obligations, renewal requirements, contractual commitments, critical deadlines, rent schedules, easements, surveys, and property documentation.
• Act as a primary liaison with landlords, brokers, attorneys, property managers, consultants, vendors, contractors, and business partners.
• Support real estate transactions, site selection initiatives, acquisitions, dispositions, and due diligence by gathering, analyzing, and preparing information for management.
• Evaluate, coordinate, and monitor vendor services, permits, contracts, purchase requests, inspections, regulatory submissions, and compliance requirements.
• Develop, maintain, and analyze departmental records, project timelines, capital expenditure documentation, reporting tools, SharePoint databases, and operational metrics.
• Identify process improvement opportunities and recommend administrative, operational, and documentation enhancements.
• Handle sensitive, confidential, and proprietary business information with discretion and professionalism.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED