Director Support Coordinator - Real Estate & Facilities

Ring Power Corporation•St. Augustine, FL

About The Position

Serves as a strategic business support partner to the Director of Facilities & Environmental, managing and coordinating real estate administration, lease portfolio oversight, environmental compliance activities, and department operations. Exercises independent judgment in prioritizing executive commitments, managing schedules, coordinating business initiatives, and facilitating communication with internal and external stakeholders on behalf of department leadership. The role administers the Company’s real estate portfolio, monitoring lease obligations, renewal requirements, contractual commitments, critical deadlines, rent schedules, easements, surveys, and property-related documentation to support compliance and operational continuity. It serves as the primary liaison with landlords, brokers, attorneys, property managers, consultants, vendors, contractors, and business partners. The coordinator supports real estate transactions, site selection, acquisitions, dispositions, and due diligence by gathering, analyzing, and preparing information for management review. The role also coordinates vendor services, permits, contracts, purchase requests, inspections, regulatory submissions, and compliance requirements; maintains departmental records, project timelines, capital expenditure documentation, reporting tools, SharePoint databases, and operational metrics; and recommends improvements to processes and documentation. The position handles sensitive business information with discretion and performs other duties as assigned. The work is routinely performed during regular business hours, with rare exceptions. It is regularly monitored for outcomes, while assignments allow some discretion in decision-making and setting priorities within established parameters. The job has no supervisory responsibility. The stated work environment includes frequent inside and outside conditions, with occasional exposure to extreme temperatures, noise, hazards, and atmospheric conditions. Physical demands include frequent standing, sitting, and walking; occasional reaching, fingering, pushing, pulling, and lifting up to 25 pounds; and constant talking and hearing.

Requirements

High school diploma or GED.
At least 5 years of experience.
Ability to comprehend written material and communicate orally and in writing with employees, vendors, landlords, brokers, and customers.
Strong interpersonal, organizational, communication, and problem-solving skills.
Proficiency in Microsoft Office, SharePoint, document management systems, and records administration.
Ability to maintain confidential and sensitive information professionally.

Nice To Haves

1 to 3 years of administrative experience in a closely related work environment.
Proficiency with computers, Microsoft Office products, and relevant dealer software programs.
Associate’s degree in Business, Real Estate, or a related field.
At least 5 years of executive administrative experience.
Commercial real estate, facilities, construction, or property management experience.

Responsibilities

Manage and coordinate real estate administration, lease portfolio oversight, environmental compliance activities, and department operations.
Prioritize executive commitments, manage schedules, coordinate business initiatives, and facilitate communications on behalf of department leadership.
Monitor lease obligations, renewals, contractual commitments, deadlines, rent schedules, easements, surveys, and property documentation.
Serve as the primary liaison with landlords, brokers, attorneys, property managers, consultants, vendors, contractors, and business partners.
Support real estate transactions, site selection, acquisitions, dispositions, and due diligence by preparing information for management review.
Evaluate, coordinate, and monitor vendor services, permits, contracts, purchase requests, inspections, regulatory submissions, and compliance requirements.
Maintain and analyze departmental records, project timelines, capital expenditure documentation, reporting tools, SharePoint databases, and operational metrics.
Identify process improvement opportunities and recommend administrative, operational, and documentation enhancements.
Handle sensitive, confidential, and proprietary business information with discretion and professionalism.
Perform other duties as assigned.
Support and follow safe work behavior.
Demonstrate teamwork, effective communication, results orientation, confidence, credibility, self-awareness, personal development, and innovative problem-solving.