Director Purchasing and Receiving

AccorHotel•San Diego, CA

4d•$105,000 - $125,000•Onsite

About The Position

We invite you to join the world of luxury hospitality at Fairmont Grand Del Mar, as our new Director of Purchasing & Receiving. This role involves overseeing and participating in the procurement of materials, equipment, supplies, and services necessary to support the Hotel. You will lead and develop the purchasing team, supervise all procurement activities, and manage the receipt of all incoming products, ensuring quality, proper weight, agreed-upon quantity, and appropriate temperature. The position also requires managing vendor setups, collaborating with departments to anticipate demand, acting as a liaison with group procurement managers, negotiating with suppliers, and initiating cost reductions. You will also be responsible for communicating product substitutions, ensuring prompt payment of invoices, leading monthly inventory processes, producing daily F&B cost reports, placing liquor, beer, and wine orders, and managing the purchasing system (Birchstreet). Additionally, you will manage user access, approval routing, and the Birchstreet matrix, maintain contract critical date lists, and complete other assigned tasks. Operationally, you will supervise supply areas, maintain productivity and labor cost goals, chair pre-shift and department meetings, achieve EES objectives, follow-up on health and safety standards, ensure company standards are maintained, train and supervise receiving staff, operate in compliance with all laws and regulations, manage personnel, and attend property meetings. Customer service and adherence to brand standards are also key aspects of this role.

Requirements

Graduate of a Hotel Management, Business Program or related degree
3-5 years of leadership experience in purchasing, with at least 2 years in the hospitality industry – preferably for a large hotel, resort, or convention facility
Familiar with all Local, State/Provincial, and Federal laws and government regulations – not limited to import regulations, brokers and customs, food and liquor, Health, and employment/workplace safety.
General knowledge of equipment and supplies used in a hotel environment including food and beverage products, alcoholic and non-alcoholic
Experience with BirchStreet eProcurement/Inventory/Recipe system
Understanding of basic accounting practices
Experience with Microsoft Office – Word, Excel, Outlook, as well as purchasing/accounting software, and labor control software (i.e. Watson, Timesaver)
Demonstrate excellent interpersonal, organizational and administrative skills
Possess strong communication skills, both written and verbal
Applicants must be legally eligible to work the United States.

Responsibilities

Oversee and participate in the procurement of materials, equipment, supplies and services necessary to support the Hotel
Lead and develop purchasing team, providing training and performance management
Supervise all procurement activities and approve purchase orders to ensure compliance with company Standard Operating Procedures
Manage the receipt of all incoming products; including verifying products have the proper quality, proper weight, agreed upon quantity and appropriate temperature, as applicable
Timely ensure the receipt and closure all POs through either direct action or administrative oversight
Manage vendor set ups in both the back office system (Oracle GFS) and the Purchasing System (Birchstreet), to include proper vendor activation in both systems and interface
Collaborate with departments to anticipate demand and coordinate purchasing activities, including short lead Banquet requirements to ensure sufficient stock, and coordinate orders with each department
Attend BEO meetings for large groups or those with special requirements
Act as liaison with Entegra representative (or current Group Procurement Manager) to ensure approved vendors perform per contract, property is maximizing approved vendor usage and off brand vendors and services are pushed into the current Group Procurement Manager program, as an official vendor
Negotiate and qualify non Group Procurement Manager (currently Entegra) suppliers to ensure reasonable and appropriate to service the Hotel including facilities inspections, certificates of insurance, product specs in alignment with the standard, and other key performance metrics, and ensure maximum company benefit
Initiate cost reductions through standardization of materials, value analysis and seek opportunities for new or improved products or services. Present to the appropriate Division/Department Heads
Communicate temporary product substitutions or brand standard changes and perform a cost analysis
Ensure prompt payment of invoices through expeditiously addressing pending clarification invoices, actively addressing vendor concerns and reconciling statements, daily invoice scanning to the shared services mailbox (CASD) and working closely with the A/P team
Communicate and lead the monthly inventory process in accordance with the SOP
Produce and distribute a daily F&B cost report and work closely with the Chef and F&B Director to perform an analysis of the cost vs. sales as per the SOP and reconcile back to the G/L.
Place liquor, beer, and wine orders as required. Work closely with TABC vendors and manage beverage invoices from order to payment and ensure 100% compliance with TABC Credit Law, as per the local SOP
Update the purchasing system (Birchstreet) with the current monthly forecast and ensure department leaders are trained in check book management, and facilitate and track purchasing user training
Manage user access, approval routing and Birchstreet matrix
Maintain the contract critical date list in Contract Works and lead contract termination, renewals and negotiations
Successful complete all other tasks as assigned
Supervise supply areas and have working knowledge of inventory system
Maintain productivity and labor cost goals
Chair daily pre-shift and monthly department communications meetings
Achieve EES objectives and develop action plans for department; including improving communications, coaching, mentoring and task accomplishment
Follow-up on departmental health and safety standards
Ensure all company standards and product specifications are maintained
Comply at all times with Fairmont standards and regulations to encourage safe and efficient hotel operations
Train and supervise Receiving Clerks and Storekeepers
Operate in compliance with all Local, State/Provincial, and Federal laws and government regulations
Manage and/or schedule department personnel
Attend various property meetings and communicate relevant departmental and or purchasing updates
Track F&B purchases and report F&B cost updates
Approach all encounters with guests and employees in a friendly, service-oriented manner
Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and name tag
Adherence to corporate standards as set forth by the brand

Benefits

Complimentary upgrades
Extended stays
Discounted stays across Fairmont & Raffles properties
Special dining and wellness discounts
Complimentary Meals: Enjoy hot meals during your shift in our staff cafeteria
Complimentary on-site parking
Hotel Discounts: Employee travel program with discounts on room rates at Fairmont & Accor properties world-wide.
Food, Spa, and Resort Discounts: Employee program with discounts on restaurants, bars and spa services at Fairmont & Accor properties world-wide.
Career Growth Around the World: Opportunity to develop your talent and grow within Fairmont Grand Del Mar and over 5,700 properties with Accor.
Training & Development: Learning programs through our Academies designed to sharpen your skills
Social Responsibility: Ability to make a difference through our Corporate Social Responsibility activities
Recognition & Rewards: Employees are recognized for outstanding performance through appreciation programs, awards, and exclusive travel and lifestyle perks.
Meaningful Work: Create memorable experiences for guests while making a positive impact through exceptional hospitality and service.
Medical, dental, and vision insurance (effective the first of the month following 30 days of employment)
Eligible single Full-Time employees can enroll in a $0 premium health plan
Life and disability insurance
Paid Holidays
Vacation and sick leave
401(k) retirement plan with matching program
Employee Assistance Program (EAP)