Director Purchasing and Receiving

AccorHotel • San Diego, CA

1d • Onsite

About The Position

Fairmont Hotels & Resorts is a global network of spectacular properties, with many more in the pipeline, located in diverse countries and settings. The Fairmont Grand Del Mar, a five-star resort in San Diego, offers a soulful sanctuary immersed in nature, featuring elegant accommodations, a private golf course, a spa, and various outdoor activities. The resort boasts six dining venues, including a three-Michelin-starred restaurant. Fairmont Grand Del Mar is committed to growth and advancement for its colleagues, promoting a balanced life and continuously seeking ways to enhance its environment and support the local community. The role of Director Purchasing and Receiving reports to the Director of Finance & Business Support.

Requirements

• Graduate of a Hotel Management, Business Program, or related degree.
• 3-5 years of leadership experience in purchasing, with at least 2 years in the hospitality industry – preferably for a large hotel, resort, or convention facility.
• Familiar with all Local, State/Provincial, and Federal laws and government regulations – not limited to import regulations, brokers and customs, food and liquor, Health, and employment/workplace safety.
• General knowledge of equipment and supplies used in a hotel environment including food and beverage products, alcoholic and non-alcoholic.
• Experience with BirchStreet eProcurement/Inventory/Recipe system.
• Understanding of basic accounting practices.
• Experience with Microsoft Office – Word, Excel, Outlook, as well as purchasing/accounting software, and labor control software (i.e. Watson, Timesaver).
• Demonstrate excellent interpersonal, organizational, and administrative skills.
• Possess strong communication skills, both written and verbal.

Nice To Haves

• Preferably for a large hotel, resort, or convention facility.

Responsibilities

• Oversee and participate in the procurement of materials, equipment, supplies, and services necessary to support the Hotel.
• Lead and develop the purchasing team, providing training and performance management.
• Supervise all procurement activities and approve purchase orders to ensure compliance with company Standard Operating Procedures.
• Manage the receipt of all incoming products, verifying quality, weight, quantity, and temperature as applicable.
• Ensure timely receipt and closure of all POs.
• Manage vendor set-ups in both the back office system (Oracle GFS) and the Purchasing System (Birchstreet).
• Collaborate with departments to anticipate demand and coordinate purchasing activities, including short lead Banquet requirements.
• Act as a liaison with the Entegra representative or Group Procurement Manager to ensure approved vendors perform per contract and maximize approved vendor usage.
• Negotiate and qualify non-Group Procurement Manager suppliers to ensure they are reasonable and appropriate for the Hotel, including facilities inspections, certificates of insurance, and product specifications.
• Initiate cost reductions through standardization of materials, value analysis, and seeking opportunities for new or improved products or services.
• Communicate temporary product substitutions or brand standard changes and perform a cost analysis.
• Ensure prompt payment of invoices by addressing pending clarification invoices, vendor concerns, and reconciling statements.
• Communicate and lead the monthly inventory process in accordance with the SOP.
• Produce and distribute a daily F&B cost report and work closely with the Chef and F&B Director to perform an analysis of cost vs. sales.
• Place liquor, beer, and wine orders as required, managing beverage invoices and ensuring compliance with TABC Credit Law.
• Update the purchasing system (Birchstreet) with the current monthly forecast and ensure department leaders are trained in checkbook management.
• Manage user access, approval routing, and the Birchstreet matrix.
• Maintain the contract critical date list in Contract Works and lead contract termination, renewals, and negotiations.
• Supervise supply areas and maintain a working knowledge of the inventory system.
• Maintain productivity and labor cost goals.
• Chair daily pre-shift and monthly department communications meetings.
• Achieve EES objectives and develop action plans for the department.
• Follow up on departmental health and safety standards.
• Ensure all company standards and product specifications are maintained.
• Comply with Fairmont standards and regulations to encourage safe and efficient hotel operations.
• Train and supervise Receiving Clerks and Storekeepers.
• Operate in compliance with all Local, State/Provincial, and Federal laws and government regulations.
• Manage and/or schedule department personnel.
• Attend various property meetings and communicate relevant departmental and/or purchasing updates.
• Track F&B purchases and report F&B cost updates.
• Approach all encounters with guests and employees in a friendly, service-oriented manner.
• Maintain high standards of personal appearance and grooming.
• Adherence to corporate standards as set forth by the brand.

Benefits

• Employee benefit card offering discounted rates in Accor worldwide for you and your family
• Learning programs through our Academies designed to sharpen your skills
• Ability to make a difference through our Corporate Social Responsibility activities
• Career development opportunities with national and international promotion opportunities
• Complimentary upgrades, extended stays, discounted stays across Fairmont & Raffles properties
• Special dining and wellness discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees