Purchasing / Receiving Clerk

Sonesta Hotels•Houston, TX

21h•Onsite

About The Position

The Purchasing / Receiving Clerk is responsible for receiving all food, beverages, and general items. This role requires regular and punctual attendance and adherence to grooming standards. The clerk must be able to manage a chaotic schedule of multiple trucks arriving simultaneously within strict delivery windows, while also performing tasks such as ensuring all ordered products are delivered, unloading trucks, and verifying quantities, descriptions, and costs. Maintaining a secure loading dock area, cross-referencing shipments with purchase orders and invoices, and reporting discrepancies are key responsibilities. The role also involves attaching invoices to receiving worksheets, ensuring proper documentation, and coordinating with storeroom clerks for item storage or delivery. Maintaining a neat and clean work area and performing inventories are also part of the job. The company, Sonesta International Hotels, is the 8th largest hotel company in the U.S., with a diverse portfolio of properties and a focus on the human side of hospitality.

Requirements

Must be able to read and write.
Basic Math skills
Basic computer skills
Computer Literacy: Daily use of Inventory management Systems like Birch Street or E-pro and basic Excel for tracking delivery logs.
Food Safety Knowledge: Familiarity with HACCP or Serv Safe standards (specifically for cross-contamination and the "First In, First Out" or FIFO principle)
Ability to push and/or pull a cart weighing approximately 100 pounds, including up and down inclines.
Time management: ability to manage a chaotic schedule of multiple trucks arriving simultaneously.
Ability to constantly lift and move approximately 75 pounds, including setting and storing in overhead areas.
Ability to carry out all safety and emergency procedures (for example, fire, crowd control, inclement weather, and bomb threats).
Ability to bend, squat, kneel, climb and reach.
Ability to stand and walk on a continuous basis.
Ability to properly maintain and properly operate electronic equipment (for example, calculators, telephones, computers, printers, pallet jacks, etc.)
Ability to stand for prolonged periods of time.
Ability to work in extreme temperatures

Responsibilities

Ensure all ordered products are being delivered, unloading trucks, if necessary, by matching the ticket or packing list with the receiving worksheets to verify quantity, description, and cost of products.
Maintain a secure loading dock area to prevent "back-door loss" or unauthorized entry into the hotel.
Cross-reference all incoming shipments with Purchase Orders (POs) and invoices to ensure quantities and specifications are exact.
Immediately document shortages, overages, or damaged goods and coordinate with the Purchasing Manager to resolve credit memos.
Report all back orders, shortages, or price discrepancies to the purchasing department immediately.
Attach invoices to receiving worksheets, sign and date them in I.P., and complete them.
Ensure shortages on all invoices, packing lists, or delivery receipts are initialed by the receiver and delivery driver on all copies of the invoice.
Contact storeroom clerks after items are received to put away in the storerooms or deliver to individual departments at their earliest convenience.
Maintain work area in a neat and clean manner.
Perform inventories at the end of the month or on a weekly basis for control purposes.
Perform other work-related duties as assigned by Management.