Director, Parliamentary Internship Programme

University of Ottawa•Ottawa, ON

1d•Onsite

About The Position

The Director has the responsibility for the academic and administrative delivery of the Parliamentary Internship Programme (PIP) and for ensuring its financial viability. This includes developing and maintaining relationships with sponsors, the House of Commons, and alumni to ensure the long-term sustainability of the program.

Requirements

PhD in Political Science or a related field
At least 5 years of direct experience with parliamentary studies and organizational management
Experience in stakeholder and relationship management and in networking
Experience in fund raising
Experience in course development and teaching
Experience in research oversight and knowledge dissemination
Student management: recruiting, orientation, oversight of academic operations
Ability to relate to students, faculty and staff with diverse backgrounds, experiences and identities in ways that build trust and confidence
Ability to respect diversity and use inclusive behaviour, responding with sensitivity and self-awareness to the unique needs of students, faculty and staff, including visible and non-visible dimensions of diversity.
Experience in budgeting and financial management
Experience in event and travel planning
Experience in oversight of marketing and social media
Excellent oral and written communication
Bilingualism
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

Responsibilities

Responsible for the overall governance and administration of the programme by working closely with various programme stakeholders.
Responsible for the management and coordination of all programme activities through regular meetings and contact with members of the House of Commons administration; the various governing entities of the PIP; various faculty and staff within uOttawa; programme partners and sponsors; as well as the interns themselves.
Responsible for ensuring the sound financial management of the programme.
Responsible for managing and scheduling all stages of the internship experience which includes the intake process and the preparation of the interns before the beginning of the programme.
Responsible for promoting the programme to potential applicants by contacting institutions, organizations, and universities, organizing information webinars, purchasing online advertising, and overseeing the creation of promotional materials.
Responsible for ensuring the academic quality of the programme by leading the overall learning experience for interns, including: the preparation of seminars on Parliament and Canadian politics; the coordination of seminars with prominent Canadians; the organization and delivery of youth outreach activities and workshops; and the supervision of an original research project and academic paper by each intern.
Responsible for securing funding, planning and coordinating the organization of a series of outgoing Legislative Study Tours to other legislatures – typically in Toronto, Québec City, Iqaluit, Brussels, London and Washington – and accompanying the interns on one or more of the international study tours.
As the principal representative and spokesperson for the programme, the incumbent is responsible for the development, maintenance, implementation and distribution of all the PIP communications and outreach activities.
Responsible for developing and maintaining positive relationships with sponsors and friends of the PIP that contribute to programme funding and enrich programme content.
Responsible for coordinating with the Speaker of the House of Commons to organize a series of key, high-profile events that include several recognition luncheons for host MPs and higher-value donors, receptions for all PIP stakeholders, and a signature research Symposium in order to promote the PIP and its aims.
Responsible for maintaining positive relationships with PIP alumni, primarily through the PIAA.