Director of Statewide TOP

Oasis Center•Nashville, TN

4d•Hybrid

About The Position

Lead Statewide TOP, the TOP Team, and facilitate once/ year an Oasis Leadership Team meeting. Create, maintain, and continuously monitor systems and procedures for operation of TOP Statewide. This role involves coordinating, monitoring, and ensuring the quality of staff activities related to training, data management, and contracting for providers implementing the TOP model. It also includes direct service functions such as building relationships with key stakeholders, documenting implementation fidelity, providing coaching, and developing supplemental training. Administrative functions include supervising staff, developing and overseeing procedures, managing the contracting process, monitoring visits, overseeing data and documentation, developing training designs, ensuring staff professional development, promoting TOP, and managing the program budget.

Requirements

Proficiency with Microsoft Office (Excel in particular) and cloud-based services (Microsoft 365).
Effectively communicate the goals of the TOP program to potential funders
Ability to effectively communicate in oral and written form.
Ability to build collaborative relationships in agency and across the state.
Knowledge and ability to identify authentic opportunities for youth to contribute to their community.
Knowledge and ability to apply basic adult learning and group work principles.
Knowledge and ability to apply science-based prevention principals and trauma informed care.
Knowledge and ability to apply an equity lens to all facets of service delivery.
Knowledge and ability to design and deliver training to teens and adults.
Knowledge and ability to use computer and other office equipment.
Knowledge and ability to apply principles of community building, advocacy, and the science of implementation.
Proven ability to create, optimize, and maintain a balanced budget.
Demonstrated ability to motivate others, build effective teams, and create and communicate a shared vision.
4 years relevant experience.
Bachelor's degree from an accredited college or university

Responsibilities

Coordinate, monitor and ensure quality of staff activities directed at initial training in the TOP model, follow-up and supplemental training and other aspects for providers implementing TOP.
Coordinate, monitor and ensure quality of staff activities related to monitoring, consultation and data management with providers implementing TOP.
Coordinate and ensure the timely and accurate collection of data on program activities and outcomes.
Manage all activities related to contracting with and paying organizations for implementation of TOP.
Participate in regular collaborative meetings and supervision.
Build and maintain effective working relationships with staff in the Dept. of Children's Services, especially Central Office executive staff.
Document implementation fidelity and collect key data in a consistent and ethical manner.
Provide appropriate observation, coaching, and support to ensure implementation of the TOP program with fidelity at sub-contractor sites.
Create and/or coordinate activities and learning modules to supplement the TOP curriculum.
Provide back-up to TOP Statewide Managers including travel and training.
Supervise TOP Statewide Managers and Administrative Support position(s).
Develop, document, and oversee use of both internal and external procedures and protocols for the ongoing, consistent functioning of Statewide TOP.
Oversee provision of a) TOP and other supplemental training, b) consultation and c) data collection methods to TOP facilitators and administrators.
Develop and manage annual contracting process with TOP providers and other contractors so they are able to be reimbursed for expenses including receiving and managing monthly invoices from up to 12 providers.
Develop protocols, methods and strategies for monitoring visits to implementation sites to assure program model fidelity while also documenting processes to assist in learning about replication of an adaptation of the TOP model to high risk populations.
Structure and oversee the TOP Statewide team's creation, management & effective use of key data and written documentation.
Provide leadership and support for the development of high-quality training designs to be used with TOP Site Facilitators and Administrators.
Ensure that TOP Statewide Managers are knowledgeable on important developments related to the operation of juvenile justice and child welfare systems in TN.
Continuously monitor and seek to meet ongoing professional development needs of TOP Managers and the TOP Statewide team through coaching, direction, and targeted retreats and meetings.
Promote TOP, youth development, and youth service-learning with relevant stakeholders.
Ensure completion of TOP evaluations and sharing of results with relevant audiences.
Maintain timely records and prepare relevant reports to meet funding and Wyman requirements.
Structure and facilitate TOP Statewide team meetings to support information sharing, coordination, mutual support, and deliberative capacity.
Develop and manage program budget and expenditures for Statewide TOP.
Represent the agency and TOP through presentations and workshops.
Provide direct supervision to relevant staff.
Oversee staff and program development for Statewide TOP.
Oversee hiring process and orientation of new staff.
Participate in relevant agency team and staff meetings.
Serve on local, state, and national committees, advisory boards and task forces when relevant.