Director of Procurement & Auxiliary Services

Lake-Sumter State College • Leesburg, FL

2d

About The Position

Responsible for planning, coordinating, and directing the activities and operations of the purchasing unit and auxiliary operations of the College in accordance with the State of Florida guidelines and college policies and procedures. Represents the College in coordinating Request for Proposals (RFP), Request for Qualifications (RFQ), and other formal bids. Directs personnel engaged in buying, selling, and distributing materials, equipment, and supplies. Manages relationships with College departments and vendors that provide auxiliary services to the College, including the College’s contracted bookstore provider and food service providers. Analyzes the effectiveness of and establishes future direction for functional policies and programs related to purchasing and auxiliary services. This position reports to the Vice President of Finance and Chief Financial Officer. Responsible for demonstrating LSSC’s core values of Caring, Communicating, Collaborating, and Celebrating when interacting with students, employees, visitors, and community members.

Requirements

• Knowledge of governmental purchasing procedures and practices.
• Experience in processing financial data and spreadsheets.
• Knowledge of mathematics.
• Ability to analyze Federal and State regulations and Statutes.
• Supervisory experience.
• Accuracy and detail-oriented.
• Ability to multitask.
• Excellent communication and interpersonal skills.
• Possess knowledge of general written standards and procedures utilized, and have the ability to read, interpret, and follow procedural and policy manuals related to the job tasks.
• Demonstrate the ability to respond to supervision, guidance, and direction in a positive, receptive manner and follow stated policies.
• Deliver exceptional customer service by fostering a welcoming and supportive environment.
• Present a professional image in words, actions, and attire.
• Conduct oneself in a manner consistent with the College’s standards of ethical conduct.
• Apply effective techniques to establish and maintain working relationships, fostering collaboration to achieve common goals; effectively communicate and collaborate with others to achieve shared objectives.
• Demonstrate the skills necessary to examine situations and processes, making recommendations for improvement critically.
• Strong service orientation and ability to effectively work as a member or leader of a team by cooperating with others, offering to help others when needed, and considering larger organizational goals rather than individual concerns. Includes the ability to build &/or support a constructive team spirit where members are committed to the goals and objectives of the organization.
• Plan, organize, and successfully multitask to meet multiple deadlines and frequently new work tasks within required timeframes.
• Proven flexibility to successfully work on a variety of projects quickly and accurately.
• Effectively manage change and adaptability.
• Adheres to all workplace safety rules, safety laws, regulations, standards, and practices.
• Ability to work various hours, including nights, early mornings, and weekends.
• Ability to travel amongst various campuses and attend College events, on or off campus, as required.
• Master’s degree in an appropriate area of specialization Minimum six years of appropriate experience, Or a bachelor’s degree in an appropriate area of specialization and eight years of experience.

Nice To Haves

• Knowledge of the Banner Purchasing Module.
• Higher education experience.

Responsibilities

• Responsible for the daily operations of the purchasing unit and auxiliary services, including, but not limited to, the coordination and management of formal bids, purchase requisitions, purchase orders, bookstore operations, and food services.
• Monitor vendor and auxiliary services contracts for renewal dates and compliance with contract provisions.
• Recommend changes to purchasing and auxiliary-related policies and procedures as deemed necessary.
• Prepare, issue, and manage all bids for commodities and services in compliance with the State of Florida rules and regulations, and College policies; recommend vendor selection in coordination with the Vice President of Finance and Chief Financial Officer.
• Assist departments with purchases to ensure the College receives the best value for the funds invested.
• Conduct periodic training workshops to promote awareness of departmental services related to procurement and auxiliary services.
• Manage College contracts for such activities as, but not limited to, store accounts, copiers, bookstore, food services, etc.
• Review and maintain all “Statement of Financial Interest” disclosures per the rules and regulations of the State of Florida and College policies related to procurement and auxiliary services.
• Assist with the daily monitoring and contract management of the College’s bookstore and food service operation, which includes, but is not limited to, catering, food trucks, vending, and course material and College merchandise.
• Evaluate the financial performance of auxiliary service operations.
• Make recommendations to ensure strategic initiatives are delivered within budget.
• Assist with the accounts payable process for auxiliary services invoices to minimize interest and late fee charges to the College.
• Participate in the Council of Purchasing Professionals (COPP).
• Serve on committees on an as-needed basis.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Director