Director of Operations at Schilit Hillel at University of Florida

Hillel International • Gainesville, FL

21h

About The Position

The Director of Operations at Schilit Hillel at the University of Florida ensures operational success and an excellent experience for students, staff, and stakeholders. Reporting directly to the Executive Director, this role collaborates with the staff team, oversees administrative processes and campus operations, and manages Lipoff Hall. The position supports a growing organization dedicated to Jewish students.

The Director oversees purchasing, technology systems, event logistics, financial processes, human resources functions, building operations, rentals, and kitchen inventory and vendor relations. The role also provides administrative support to the Executive Director. The successful candidate will bring strong organizational and management skills, a proactive approach to problem-solving, customer service and relationship-management abilities, and the capacity to work collaboratively with internal teams and external partners.

Requirements

• At least 5 years of professional work experience.
• Bachelor’s degree.
• Proficiency with CRMs, QuickBooks, Excel, or similar software programs.
• Proven ability to lead operations, manage budgets, supervise staff, and implement systems in a mission-driven environment.
• Strong organizational and management skills.
• Familiarity with higher education or campus settings.
• High-level customer service and relationship-management skills.
• A proactive, solutions-oriented approach to problem-solving and communication.
• Ability to work collaboratively across teams and with external partners.
• Strong written and verbal communication skills.

Nice To Haves

• Familiarity with event planning, customer service, or campus operations.
• Experience in community organizing, Hillel, youth movements, camping, or experiential Jewish education.

Responsibilities

• Oversee organizational purchasing to maximize the budget and steward philanthropic resources.
• Lead logistics for holidays and major events, including Shabbat, High Holidays, Passover, and Jewish Gator Tailgates.
• Oversee technology systems, including computers, phones, voicemail, and copy machines, along with related vendor management, leasing, purchasing, and maintenance.
• Manage and evaluate systems and protocols, including emergency readiness.
• Collaborate with the Executive Director and contracted bookkeeping company on accounting and reporting.
• Ensure staff comply with financial procedures and implement new procedures as needed.
• Oversee gift processing, donor database management, and donor acknowledgments.
• Partner with the Executive Director to support operational excellence.
• Hire and supervise part-time student assistants.
• Oversee HR functions, including hiring administration, onboarding, benefits administration, and compliance with employment policies.
• Coordinate building operations, including janitorial and landscape service vendors.
• Supervise event setup and breakdown.
• Serve as the primary contact for outside rentals of Lipoff Hall and manage scheduling, logistics, and marketing.
• Oversee inventory, maintenance, and vendor relations for two kosher kitchens.
• Provide administrative support to the Executive Director, including meeting logistics, communications, and scheduling as needed.

Benefits

• Competitive salary in the non-profit marketplace.
• Comprehensive benefits package, including health insurance, retirement plans, life and disability insurance, generous vacation and sick time, and parental leave.
• Professional development, mentoring, and skill-building opportunities.
• Access to regional and national travel opportunities as relevant.

What This Job Offers

• Job Type: Full-time
• Career Level: Director