Director of Operations at Schilit Hillel at University of Florida

Hillel International•Gainesville, FL

1d•$65,000 - $75,000

About The Position

The Director of Operations ensures the operational success of Schilit Hillel at the University of Florida and provides an excellent experience for students, staff, and stakeholders. Reporting directly to the Executive Director, this role collaborates with the staff team, oversees administrative processes, supports campus operations, and manages Lipoff Hall. The position supports a growing organization dedicated to Jewish students. Responsibilities span organizational operations and purchasing, event logistics, technology systems, financial processes, gift processing and donor database administration, human resources, building and kitchen operations, outside rentals, and administrative support for the Executive Director.

Requirements

At least 5 years of professional work experience.
Bachelor’s degree.
Proficiency with CRMs, QuickBooks, Excel, or similar software.
Demonstrated ability to lead operations, manage budgets, supervise staff, and implement systems in a mission-driven environment.
Strong organizational and management skills.
Familiarity with higher education or campus settings.
Strong customer service and relationship management skills.
Proactive, solutions-oriented problem-solving and communication approach.
Ability to collaborate across teams and with external partners.
Strong written and verbal communication skills.

Nice To Haves

Familiarity with event planning, customer service, or campus operations.
Experience in community organizing, Hillel, youth movements, camping, or experiential Jewish education.

Responsibilities

Oversee organizational purchasing to maximize the budget and steward philanthropic resources.
Lead logistics for holidays and major events, including Shabbat, High Holidays, Passover, and Jewish Gator Tailgates.
Oversee technology systems, including computers, phones, voicemail, copy machines, vendor management, leasing, purchasing, and maintenance.
Manage and evaluate systems and protocols, including emergency readiness.
Collaborate with the Executive Director and contracted bookkeeping company on accounting and reporting.
Ensure staff follow financial procedures and implement new procedures as needed.
Oversee gift processing, donor database management, and donor acknowledgments.
Partner with the Executive Director to support operational excellence.
Hire and supervise part-time student assistants.
Oversee HR functions, including hiring administration, onboarding, benefits administration, and compliance with employment policies.
Coordinate building operations, including janitorial and landscaping vendors.
Supervise event setup and breakdown.
Serve as the primary contact for outside rentals of Lipoff Hall and manage scheduling, logistics, and marketing.
Oversee inventory, maintenance, and vendor relations for two kosher kitchens.
Provide administrative support to the Executive Director, including meeting logistics, communications, and scheduling as needed.