Director Of Operations

Martha Obryan Center•Nashville, TN

35d•Onsite

About The Position

Explore! Community School is seeking a detail-oriented logistics and process expert to serve as the Director of Operations (DOO) of our vibrant educational community. The DOO is expected to model our core values and manage all non-instructional systems such as custodial, transportation, maintenance, technology, vendor relationships, student enrollment data, and staff compliance. This role interacts directly with our accounting team ensuring tight purchasing processes and related compliance reporting and with our facilities leader to ensure our building is well cared for and kept in effective operating condition. The DOO reports to the Executive Principal and is responsible for all aspects of the Operations Team so that other staff members can focus on ensuring our Explorers receive a challenging and rigorous education. The DOO also supervises several key operations staff (registrar, office staff, operations coordinator) as well as key contractors such as foodservice, transportation, technology, custodial, etc. The DOO is an essential member of the Executive Leadership Team.

Requirements

Commitment to Explore Community School’s mission, values, and educational model
Strong organizational skills; unrelenting attention to detail, and follow-through including effective writing and spreadsheet skills
Experience with the inner workings of schools and/or related non-profits
Possess the energy and willingness to do whatever it takes to ensure success
Maturity, humility, sense of humor, and love for students, staff, and families
Commitment to building a diverse, inclusive, and equitable community
Commitment to learning and adopting best practices and innovative solutions
Experience managing teams of adults, building relationships and trust with colleagues and other stakeholders

Nice To Haves

Educational background and work experience is preferred but relevant other experience is also valuable
Additional skills that benefit the school (e.g. multi-lingual, musician, carpentry, athletic experience, knock-knock jokes, etc.) are highly sought.

Responsibilities

Ensure smooth execution of school operations including school meals, student transportation, emergency plans, facility maintenance and upkeep, materials, technology, and supplies inventories
Manage and develop the staff that comprise the Operations team
Ensure operational systems are well-documented and expertly carried out by all staff
Oversee logistical elements of school-wide events such as Exhibitions of Learning, field trips, etc.
Manage and direct the marketing and enrollment activities in partnership with the Executive Leadership Team and Registrar to meet or exceed enrollment goals
Oversee the student registration and rostering process, including direct management of the Registrar
Manage accuracy of student information across various information databases
Ensure the school is compliant with all local/state reporting requirements
Ensure accurate collection of daily student attendance in student information systems and monitor truancy and chronic absenteeism rates and action items
Collaborate with our accounting team to ensure procurement of goods and services follows our system of internal control including coding and submission of purchase orders, tracking/documenting delivery and inventory, related invoices, and reimbursement requests
Manage vendor relationships and ensure they deliver on expectations
Support with annual financial reporting and summaries as necessary
Serve as liaison between Human Resources and employees regarding onboarding
Monitor teacher licensure requirements and reporting in TN-Compass
Reconcile leave requests in Kronos and approve payroll bi-monthly
Coordinate daily coverage sheet to ensure all classes are staffed prior to school day
Manage entry/exit process for new and departing staff
Track and maintain accurate computer equipment inventory
Implement and maintain a process for required repairs and technical support
Order, purchase, and ensure timely setup of software for instruction and assessments
Manage school-wide IT including phones, copiers, and printers in partnership with the school’s technology vendor and accounting and facilities staff at the Martha O’Bryan Center
Oversee daily student transportation to and from the school and holding our transportation vendor accountable for high quality, safe, and timely service
Evaluate transportation routes to ensure equity among enrolled students
Communicate changes in routes or arrival/departure times via email/text
Manage and resolve transportation concerns with caregivers
Serve as liaison between school and transportation team, and serve as primary point of contact for bus issues
Ensure meals are served on time and food service teams have the necessary tools
Serve as liaison between school and food service management team (external providers)
Coordinate an annual meeting of the school’s Wellness Committee
Support annual or scheduled audits from TDOE or food service management team