Director of Operations

Oakwood School • Morgan Hill, CA

16h • Onsite

About The Position

Oakwood School is seeking a Director of Operations to manage the non-academic functions of the school. The primary goal is to provide a functional, safe, clean, and efficient environment for students, faculty, and staff. This individual will lead the operations team and oversee the strategic planning of the school’s physical assets. The role involves close collaboration with all departments to ensure routine operations, tasks, events, and projects are carried out effectively, as well as to accomplish special projects, events, and improvements.

Requirements

• Bachelor’s degree in Business Administration, Facilities Management, or a related field (MBA or related advanced degree preferred)
• At least five years of experience in operations or facilities management
• At least two years in leadership
• Expertise in school operations, facilities, and IT
• Excellent written and verbal communication
• Strong interpersonal and relationship-building skills and commitment to being part of a diverse, equitable, and inclusive school community
• Proven leadership, collaboration, and project-management skills
• Ability to multitask and adapt to changing priorities and work under tight deadlines in a fast-paced environment
• Strong organizational, prioritization, and time management skills
• Demonstrated analytical, strategic, and problem-solving ability with a keen attention to detail
• Ability to work independently and as part of a team
• Strong event coordination skills, including the planning, promotion, and execution of diverse organization-wide functions and specialized events
• Tech savvy, extremely familiar with networks, devices, and cloud systems.
• Able to learn new software quickly
• Personal qualities of integrity, kindness, approachability, and a strong work ethic
• Ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-30 pounds
• Ability to perform repetitive wrist/hand/finger movement to work on computer and/or related office equipment
• Ability to work at a desk/computer for extended periods of time
• Frequently required to sit, reach with hands and arms, talk and hear
• Ordinary ambulatory skills sufficient to visit other locations on campus

Nice To Haves

• MBA or related advanced degree

Responsibilities

• Lead and inspire the Operations Team (Facilities and IT) to maintain a functional, safe, and efficient campus environment.
• Drive the strategic planning and management of the school’s physical and technological assets, ensuring high-quality support across all functions.
• Manage vendor contracts, negotiate services, and conduct yearly goal setting and reviews for direct reports.
• Oversee comprehensive day-to-day operations including managing the student lunch and transportation programs, coordinating various school events, and managing key administrative processes like textbook procurement and student requirement collection.
• Ensure rigorous compliance with all local, state, and federal regulations (e.g., City permits, Health Department inspections, Fire Inspections) and manage campus safety protocols, ingress/egress access and procedures, and public health standing orders.
• Direct the maintenance, safety, and aesthetics of all campus buildings and grounds, maintaining a perpetually "tour-ready" environment.
• Manage all life-safety systems, physical security infrastructure, and support comprehensive emergency preparedness protocols.
• Develop and execute a proactive multi-year deferred maintenance plan and champion sustainable campus initiatives to reduce environmental impact.
• Oversee campus storage, fleet vehicle management, and facilities rental processes.
• Ensure seamless, high-uptime operation of all technology infrastructure, hardware, software, and services.
• Strategically manage the school's network, cloud services, and end-user support systems (Helpdesk, 1:1 laptop program, standardized testing support).
• Oversee compliance and partnerships with various regulations and programs, and manage the administration and troubleshooting of all IT functions.
• Embody Oakwood School’s mission and values.
• Support and follow school policies and procedures.
• Attend various staff meetings, Back-to-School Nights, Open Houses, and other events as directed.
• Student supervision including upper school sub pool and parking lot duty.
• Other duties as assigned.

Benefits

• medical, dental, and vision insurance
• 403b retirement plan with employer match
• paid sick leave
• professional development opportunities
• on-site cardio and weight room
• Dependent children of employees receive tuition remission (one child no-cost tuition/full-time employee)
• financial aid and scholarship opportunities
• on-site before and after school care

What This Job Offers

• Job Type: Full-time
• Career Level: Director