Director of Grants Performance

Central Carolina Community College•Remote Position, NC

1d•Hybrid

About The Position

The Director of Grants Performance serves as the college’s lead grant compliance officer, providing centralized oversight of the technical, fiscal, and operational requirements of federal, state, local, and private grants. The Director establishes reporting workflows, monitors budgets and performance, trains project directors, and coordinates internal reviews and external audit responses. In collaboration with project directors, the Business Office, the CCCC Foundation, and other departments, the Director supports a decentralized model in which project directors manage day-to-day implementation and share accountability for compliance. The Director also administers assigned grants and ensures institutional systems and records support accurate reporting, responsible spending, and timely closeout. The position may be eligible for majority remote work if the employee resides in North Carolina. On-campus presence is expected for grant audits and certain required college events and activities throughout the year. Occasional travel between campuses and for training may be required, as may occasional after-hours work. The Director oversees grant compliance and post-award administration; coordinates budgets and financial tracking; maintains reporting workflows and institutional award records; trains and advises project directors and staff; conducts internal reviews and coordinates external audit responses; and collaborates on pre-award coordination and other institutional initiatives. The role also supports a respectful and inclusive learning and workplace environment.

Requirements

Associate degree required.
At least two years of direct experience in grant administration, including post-award compliance, budget monitoring, and reporting.
Working knowledge of Uniform Guidance (2 CFR Part 200), grant cost principles, internal controls, and federal, state, and private award requirements.
Ability to interpret award terms; review budgets and expenditures; reconcile records; forecast spending; and identify and resolve fiscal and compliance concerns.
Ability to establish reporting workflows, maintain a collegewide deadline calendar, and prepare accurate reports and audit documentation.
Ability to conduct internal grant reviews, evaluate supporting records, document findings, and coordinate corrective actions and desk audit responses.
Proficiency with spreadsheets and electronic recordkeeping, and ability to learn and effectively use Ellucian Colleague, sponsor portals, and college tracking mechanisms.
Ability to train and advise project directors and staff and communicate complex requirements clearly in writing and orally.
Ability to manage multiple projects and competing deadlines with accuracy, sound judgment, and attention to detail.
Ability to lead collaboratively across a decentralized grant portfolio, maintain confidentiality, and exercise direct responsibility for assigned projects.

Responsibilities

Serve as the college’s primary technical resource on grant compliance and interpret Uniform Guidance, agency regulations, award terms, and college policies.
Establish collegewide procedures, internal controls, and responsibilities for award startup, implementation, monitoring, modification, reporting, and closeout.
Coordinate oversight of independently managed grant programs, review performance and compliance with project directors, and directly administer assigned grants.
Review grant-funded activities and supporting records for compliance, including cost allowability, procurement, personnel costs, cost sharing, equipment, and subrecipient requirements, as applicable.
Identify compliance concerns, document corrective actions, monitor resolution, and elevate significant risks to college leadership.
Coordinate approvals and documentation for budget revisions, scope changes, extensions, and other award modifications.
Work with project directors, the Business Office, and the CCCC Foundation to establish award budgets, account structures, spending plans, and financial tracking.
Review expenditures, commitments, balances, and spending projections; identify underspending and potential overruns and coordinate timely adjustments.
Reconcile grant tracking records with Ellucian Colleague and other institutional and Foundation financial records; investigate and resolve discrepancies with fiscal staff.
Coordinate preparation, review, and processing of grant invoices, reimbursement requests, financial reports, and supporting documentation.
Ensure programmatic reports, financial reports, invoices, and budget records are consistent and obtain required corrections and approvals before submission.
Monitor matching funds, indirect costs, program income, and subaward expenditures; coordinate final reconciliation and financial closeout.
Maintain a centralized calendar of grant reporting deadlines, deliverables, renewals, and closeout requirements, including awards administered through the CCCC Foundation.
Design and maintain reporting workflows that identify responsible staff, internal deadlines, required data, reviews, approvals, submission requirements, and receipt confirmation.
Collect and review information from project directors and fiscal staff; prepare or coordinate accurate, timely reports and submit them as authorized.
Track milestones, performance measures, reporting status, and outstanding requirements; follow up on missing information and escalate approaching or missed deadlines.
Use Ellucian Colleague, spreadsheets, shared repositories, sponsor portals, and college tracking mechanisms to maintain reliable award records and reconcile information across systems.
Maintain organized, audit-ready files and comply with record-retention and confidentiality requirements.
Provide periodic grant performance and financial summaries for executive leadership and the Board of Trustees.
Conduct award startup meetings and recurring budget and compliance reviews with project directors and fiscal staff.
Develop and deliver training on award requirements, budget management, reporting, documentation, internal controls, and college processes.
Create procedures, checklists, templates, and reporting tools to support consistent grant administration.
Guide staff on using Colleague and internal tracking mechanisms to review budgets, monitor expenditures, and support reporting.
Build collaborative relationships across departments and resolve compliance issues through communication and follow-through.
Plan and conduct internal audits and compliance reviews, including examination of transactions, source documentation, reporting accuracy, and internal controls.
Document review findings, recommend corrective actions, verify resolution, and coordinate with designated auditors when independent assurance is required.
Coordinate desk audit requests, monitoring visits, and grant-specific reviews from federal, state, private funders, and pass-through entities.
Organize requested records, reconcile programmatic and fiscal information, coordinate institutional responses, and track deadlines and corrective action commitments.
Collaborate with the Business Office, Foundation, and external auditors on grant audit schedules, documentation, findings, and follow-up.
Coordinate risk assessments and monitoring of subrecipients, when applicable, including review of reports, supporting records, and corrective actions.
Collaborate with the Director of Grants Development and proposal teams to review proposed budgets, reporting obligations, compliance requirements, and administrative capacity before submission.
Coordinate transitions from proposal to funded project and communicate approved budgets, commitments, roles, and reporting requirements to responsible staff.
Communicate with program officers and funding agencies on award administration and compliance matters within delegated authority.
Contribute to college policies, accreditation documentation, planning, and other grant-management initiatives; perform other duties as assigned.
Support a learning and workplace environment in which students, employees, and community members are respected and valued, and encourage participation across diverse communities.