Director of Grants and Contracts

YWCA South Hampton Roads•Portsmouth, VA

5d•$55,000 - $60,000

About The Position

Under the general supervision of the Chief Innovation & Operation Officer (CIOO), the Grants Administrator provides guidance, training, and oversight related to grant applications, compliance, reporting, and post-award management. The position works closely with departments, stakeholders, and external partners to strengthen the organization’s capacity to secure and manage grant funding effectively and in alignment with strategic priorities. YWCA South Hampton Roads serves approximately 8,000 individuals each year and supports women and families facing crisis. Its mission is to eliminate racism, empower women, and promote peace, justice, freedom, and dignity for all. The organization works with partners across sectors to address disparities, advocate for change, and provide resources to dismantle oppressive systems. This full-time, exempt position offers a hiring range of $55,000–$60,000, based on experience, and a benefits package that includes health, vision, and dental insurance, 17 paid holidays, vacation, sick leave, retirement, and other benefits. Work is performed in a typical office environment with a high standard of confidentiality.

Requirements

Bachelor’s degree in business administration, public administration, strategic leadership, organizational development, or a related field.
Minimum of 2–3 years of grants management experience.
Must be at least 18 years of age.
Must complete YWCA SHR training programs and a successful background check.
Demonstrated commitment to YWCA SHR’s mission, cultural competency and humility, and respect for diversity.
Strong organizational skills and ability to develop and maintain efficient information-management systems.
Ability to plan proactively, manage multiple projects simultaneously, meet tight deadlines, and maintain quality and attention to detail.
Excellent written and verbal communication and public speaking skills, including the ability to research field-related and intersectional topics and develop and deliver written reports and presentations.
Self-directed, collaborative team player with a positive attitude.
Ability to collaborate with groups and individuals from diverse backgrounds.
Good technical aptitude and ability to learn new technologies and applications quickly.
Flexibility and adaptability to changing priorities and organizational needs.
Proficiency with Microsoft applications, including Outlook, Word, PowerPoint, Teams, and Excel, and with social media platforms.
Ability to travel in varying weather conditions.
Ability to use sensory skills to communicate and interact with employees and the public, including seeing, reading, talking, hearing, and handling or feeling objects and controls.
Frequently walk and use hands to finger, handle, or feel objects, tools, or controls; ability to talk and hear.
Ability to stand and sit; reach with hands and arms; and stoop, kneel, crouch, bend, squat, or crawl as required.
Ability to lift and carry up to 25 pounds.
Required vision abilities include close, distance, and color vision, peripheral vision, depth perception, and ability to adjust focus.
Physical capability to operate office equipment such as a personal computer, calculator, copier, and fax machine.

Nice To Haves

Demonstrated knowledge and experience with the administration of discretionary grants is preferred.

Responsibilities

Research and identify institutional funding opportunities aligned with organizational priorities.
Build and manage a pipeline of new, renewal, and multiyear grants.
Monitor funding trends in relevant service areas to inform long-term strategy.
Develop tailored proposals grounded in program data and community impact, articulating funding needs, implementation plans, measurable outcomes, and organizational capacity.
Collaborate with Impact & Strategic Innovation, Direct Services, operations, finance, and development teams to ensure grant materials are accurate and aligned.
Collect, analyze, and interpret quantitative and qualitative data for proposals and reports, and translate metrics into funder-ready language.
Maintain accurate grant records for tracking and reporting.
Manage submission deadlines, compliance requirements, and reporting schedules.
Prepare interim and final grant reports.
Track grant spend-down and coordinate with finance.
Maintain funder relationships through consistent communication.
Partner with senior leadership to align grant strategy with organizational priorities and program evolution.
Provide funding insights to support program sustainability and support internal storytelling and impact communication.
Collaborate with departments and stakeholders to develop a grant-related risk assessment framework.
Assist departments in developing corrective action plans to address audit findings and maintain compliance.
Create processes and systems to track, monitor, and report grant deliverables, milestones, and financial and performance reporting requirements.
Support departments in maintaining accurate and timely grant documentation.
Adhere to YWCA SHR policies and procedures and perform other duties as assigned.
Model YWCA SHR’s core values: compassion, honesty, integrity, ownership, responsibility, and empowerment.