DIRECTOR OF GRANTS AND FOUNDATIONS

All Hands and Hearts Smart Response, Inc.Washington, DC
$73,500 - $87,000Remote

About The Position

A pivotal builder’s role within a dynamic nonprofit that helps communities recover after disasters and gets children back in school. The Director leads All Hands & Hearts’ institutional fundraising function — protecting, growing, and structuring AH&H’s portfolio of foundations, state government, and NGO funders — and opens a deliberate new chapter of growth: unlocking US-based humanitarian aid funding for AH&H’s international program work. This position is based in the U.S.

Requirements

  • Bachelor’s degree or equivalent professional experience.
  • 5+ years of progressive experience in institutional fundraising, grants management, foundation relations, or proposal writing — ideally within the humanitarian, international NGO, disaster response, or broader social impact sector.
  • Demonstrated experience personally writing and submitting successful five-, six-, and (ideally) seven-figure grant proposals to US foundations.
  • Hardworking, high-trajectory builder who is ready to take on more ownership than they have held before.
  • Prior experience standing up systems, processes, or operating cadences in a small or growing team is highly valued.
  • Must be legally authorized to work in the US.
  • Excellent written communication skills in US English, with the ability to translate complex program work into clear, compelling, and fundable narratives.
  • A natural systems thinker who is energized by designing templates, workflows, knowledge libraries, and operating cadences from scratch — not just executing within them.
  • Highly organized, with the ability to manage multiple concurrent proposal cycles, reporting deadlines, and funder relationships in a fast-paced environment without things falling through the cracks.
  • Genuinely tech-savvy and curious about new tools — confident working with Salesforce (or equivalent CRM), grants management platforms (e.g., Fluxx, GrantHub, Instrumentl), prospect research platforms (e.g., Instrumentl, Foundation Directory Online, Candid), Notion as a project management tool and shared knowledge library, Microsoft Office, Google Workspace (particularly Google Docs and Google Sheets), and Slack as AH&H’s preferred internal communication tool, and willing to thoughtfully experiment with AI-assisted research, writing, and pipeline tools.
  • Where direct platform experience is missing, a willingness to complete onboarding training to full working proficiency is required.
  • Working knowledge of, or willingness to be trained in, donor process and CRM hygiene standards as defined by the Senior Director of Development.
  • High emotional intelligence and relationship-building acumen, with the ability to cultivate trusted partnerships with institutional funders and internal stakeholders alike.
  • Sound judgment, professionalism, and humility, with the ambition to grow into a more senior fundraising leader over time as AH&H scales.

Nice To Haves

  • Previous All Hands & Hearts experience preferred.
  • Previous experience standing up systems, processes, or operating cadences in a small or growing team is highly valued.
  • Ideally, demonstrated experience writing and submitting successful seven-figure grant proposals to US foundations.
  • The right person for this role is a do’er — independent, proactive, structured, and tech-savvy, with a strong appetite to lay the foundations for something that will scale.

Responsibilities

  • Lead the day-to-day delivery of AH&H’s institutional fundraising plan across the full institutional universe — foundations (private, family, and community), state government funders, and NGO intermediaries and re-granters — and carry direct accountability for the institutional revenue line.
  • Translate annual revenue targets, set in partnership with the Head of Development and the Chief Engagement Officer, into a prioritized, well-paced cultivation, solicitation, and stewardship calendar.
  • Lead AH&H’s portfolio work across all three program pillars: (a) protect and grow the existing US-based foundation portfolio that anchors Emergency Response and Recovery & Resilience; (b) open a deliberate new chapter of US-based humanitarian aid funding for AH&H’s international program work, building this pipeline from a near-blank slate; and (c) partner with AH&H’s Education function — including the Back to School fundraising team within Development — to channel education-relevant opportunities between pipelines without duplicating effort.
  • Personally lead the end-to-end proposal lifecycle — from concept notes and letters of inquiry through full proposals, applications, and post-submission follow-up.
  • Own the writing across all proposal components: narrative, theory of change and logic models, workplans, budgets, and the supporting materials package (appendices, letters of support, organizational documents).
  • Lead opportunity assessment and go/no-go conversations with leadership; coordinate concept design with Operations and Finance; and ensure every submission is on time, on quality, and aligned with funder guidelines.
  • Own the discipline of internal review, approvals, and sign-off on every proposal and reporting submission — including timeline management, budget integrity checks, and any required legal or institutional clearance.
  • Maintain rigorous compliance, reporting, and stewardship discipline across the portfolio — restricted fund tracking, deadline management, donor reporting, and audit-readiness — partnering with Finance and Operations to ensure every commitment is honored and every reporting cycle strengthens the funder relationship.
  • Lead relationship management for current and prospective institutional funders through highly personalized engagement strategies — tailored communications, in-person visits, curated impact updates, and bespoke stewardship experiences designed to deepen relationships and drive long-term support.
  • Maintain accurate records of funder contacts, interactions, opportunities, and engagement plans in Salesforce, and adhere to AH&H donor process and CRM standards as defined and audited by the Senior Director of Development.
  • Represent All Hands & Hearts externally at funder convenings, sector networks, and peer associations on grant strategy, best practices, and partnership opportunities.
  • Use these moments to build AH&H’s profile in the institutional fundraising community, gather intelligence on funder trends and emerging opportunities, and bring back insights that sharpen AH&H’s strategy and pipeline.
  • Build the operational backbone of an institutional fundraising function ready to scale alongside AH&H.
  • Design and implement the systems, templates, workflows, knowledge libraries, and operating cadences that turn a high-touch, founder-era function into a structured, repeatable, and scalable engine.
  • Lead institutional pipeline accuracy, forecasting, and reporting.
  • Identify and adopt the right tools (CRM, grants management platform, prospect research, project management, AI-assisted writing and research) and create the playbooks future team members can plug into.
  • Over time, evolve the function into the center of a hub model that engages external grant writers and consultants for surge capacity on high-value or specialized opportunities, scoping and piloting this model in partnership with the Head of Development as the portfolio grows.
  • Manage and develop one direct report (Grant Manager).
  • Set clear goals, coach for craft, and model collaborative working with peer contributors.
  • Provide the Head of Development, Chief Engagement Officer, Co-founders, and Board with clean, well-prepared briefings on institutional pipeline health, headline funder relationships, and the humanitarian aid expansion.
  • Accountable to a balanced scorecard reviewed annually with the Head of Development, covering: (a) institutional revenue against annual target; (b) multi-year secured revenue and pipeline coverage ratio; (c) funder retention and renewal rate across the existing US foundation portfolio; (d) number and value of new funders acquired, with specific tracking of progress against the humanitarian aid funding target; (e) on-time, on-quality reporting compliance; (f) the quality, adoption, and durability of the systems and processes the Director establishes; and (g) team and contributor experience.
  • Perform other duties as assigned, especially during high-volume periods or disaster activations.

Benefits

  • Flexible working hours
  • Unlimited PTO
  • Opportunity to travel to program
  • Medical, vision, and dental insurance plans (US Employees)
  • Flex Spending Account (US Employees)
  • 401K with safe harbor match for U.S. staff (US Employees)
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