Director of Front Office | Playa Largo Resort & Spa

SHANER•Key Largo, FL

12d•Onsite

About The Position

The Director of Front Office is responsible for managing the functional areas of reservations, registration, bell services, telephone services, and guest accounting to maximize room revenue and maintain established standards. This role directs, implements, and maintains a strong service and management philosophy to guide the staff. The position requires a flexible schedule, including weekends, holidays, and varied shifts. Key duties include handling guest complaints, hiring and training staff, preparing work schedules, ensuring end-of-month reports are completed, assisting staff with job functions, and monitoring cleanliness and organization of assigned areas. Compliance with accounting policies and standards for all cashiering procedures is also essential. Other duties as assigned.

Requirements

Minimum 1-3 years of front office management experience in the hospitality industry.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to satisfactorily communicate with guests, management, and co-workers to their understanding.
High school graduate or equivalent.

Nice To Haves

Some college preferred.
Bilingual English/Spanish a plus.
Knowledge of local activities and attractions appropriate for clientele.

Responsibilities

Maintain a high quality of services offered to guests through the management of the functional areas of reservations, registration, bell services, telephone services and guest accounting to always maximize room revenue and maintain established standards and procedures of Shaner and/or franchise.
Direct, implement and maintain a strong service and management philosophy which serves as a guide to respective staff.
Be available to work a flexible schedule, including weekends, holidays, and varied shifts.
Maintain complete knowledge of hotel features, room types, rates, room availability, and expected arrivals/departures.
Handle guest complaints ensuring guest satisfaction.
Hire, train and develop hotel team members and ensure all required training is complete according to standards.
Review the daily business levels, anticipate critical situations, and plan effective solutions to best expedite these situations.
Prepare weekly work schedules in accordance with staffing guidelines and labor forecasts. Adjust schedules throughout the week to meet the business demands.
Maintain complete working knowledge of Night Audit procedures and provide training to employees as needed.
Ensure all end of month reports are completed to standard.
Assist staff with their job functions to ensure optimum service to guests.
Monitor and maintain cleanliness, sanitation, and organization of assigned areas.
Monitor and ensure that all cashiering procedures comply with accounting policies and standards.
Other duties as assigned.