Director of Finance

Gemini Industries Inc.•Burlington, MA

About The Position

The Director of Finance provides strategic leadership and direction for the Finance department, fostering a collaborative, accountable, and results-driven environment. The role leads and develops the Finance team, establishes departmental priorities and performance expectations, and drives continuous improvement in financial processes, internal controls, and operational efficiency. The Director oversees accounting and financial reporting, including monthly financial statements, account reconciliations, accounting operations, financial analysis, and transaction review. The position supports project accounting and government contract administration, including contract and task-order records, customer financial status reports, invoicing, GSA reporting, incurred cost submissions, and DCAA audit coordination. The role also oversees time collection, labor distribution, ADP payroll, employee administration, benefits implementation and enrollment, and ESOP administration. The Director coordinates audit preparation and follow-up, maintains documentation and audit readiness, and ensures compliance with accounting standards, contractual requirements, government regulations, and company policies. The position is based in Burlington, Massachusetts, requires the ability to obtain a Secret Clearance, and involves minimal travel.

Requirements

10 years of experience in Accounting operations.
Flexible, results-driven, and self-starting.
Able to work independently and multitask, and able to recognize when to delegate.
Able to take a project from conception to completion with minimal direction.
Clear and effective written and verbal communication skills.
Task-oriented while able to understand the big picture.
Bachelor’s degree in accounting, Finance, or a related field.
Ability to obtain a Secret Clearance.

Nice To Haves

Master’s degree preferred.
Experience using Unanet Enterprise software.
Ability to work with and maintain confidential information.
Broad knowledge of accounting principles and procedures.
Excellent interpersonal skills and ability to work effectively in a team environment in leadership and participant roles.
Demonstrated problem-solving, analytical, and project management skills.
Proficiency in Microsoft Office 365 applications and expert-level Excel skills.
DoD or other government contractor experience is helpful.

Responsibilities

Lead, direct, and oversee the Finance and Accounting department in alignment with organizational goals and priorities.
Plan, coordinate, and execute departmental activities to support accurate, timely, and efficient financial operations.
Supervise, mentor, and develop staff, including setting performance expectations, preparing development plans, and conducting performance reviews.
Promote a collaborative, accountable, results-oriented work environment focused on development, teamwork, and continuous improvement.
Establish and maintain departmental policies, procedures, and internal controls to improve efficiency, ensure compliance, and safeguard company assets.
Collaborate with senior leadership, project managers, and other departments to provide financial guidance, resolve issues, and support business decisions.
Identify improvements to financial processes, systems, reporting, and workflows.
Oversee accounting principles, practices, procedures, and initiatives; review and reconcile monthly account activity; prepare recurring and adjusting journal entries; and ensure timely monthly financial statements.
Oversee Accounts Payable, Billing, Accounts Receivable, and Project Reporting operations.
Review, analyze, and approve accounting transactions and financial reports; communicate significant issues, variances, and other pertinent matters to management.
Perform monthly bank reconciliations and prepare journal entries for transfers, wire transactions, bank fees, and other adjustments.
Facilitate vendor and subcontractor purchase requests and purchase orders, and review and approve related invoices.
Ensure the accuracy, completeness, and integrity of financial records and reporting.
Work with project managers and other departments to ensure accurate, timely reporting of project revenue, costs, and financial performance.
Obtain financial and contractual information from project managers and prepare monthly customer financial status reports.
Maintain contract records, including setup, modifications, funding changes, and closeouts.
Track task orders from award through closeout, including funding, billing, cost reconciliation, and final financial reporting.
Ensure timely submission of accurate invoices and required financial information for Government contracts.
Prepare quarterly GSA reporting and coordinate payment of Contract Access Fee and Industrial Funding Fee obligations.
Prepare the annual Incurred Cost Submission and coordinate responses to DCAA audits and inquiries.
Oversee time collection, labor distribution, and ADP payroll processing.
Oversee employee onboarding, payroll and accounting system setup, employee changes, and termination processing.
Participate in evaluating and selecting employee benefit plans, and oversee plan implementation and annual open enrollment.
Coordinate with Human Resources and relevant departments on employee records, payroll information, and benefits administration.
Administer the ESOP, including plan administration, recordkeeping, compliance, coordination with plan administrators and trustees, and support for annual valuations, reporting, and audits.
Prepare and maintain supporting documentation for 401(k) plan testing and audits, the annual financial audit, and annual workers' compensation audits.
Coordinate audit preparation, documentation requests, and follow-up activities for internal and external audits.
Ensure compliance with accounting standards, contractual requirements, Government regulations, and company policies and procedures.
Maintain financial documentation and records to support audit readiness, contract compliance, and accurate financial reporting.