Director of Finance

West Shore Country Club•Camp Hill, PA

About The Position

West Shore Country Club seeks a hands-on Director of Finance to lead its finance and accounting functions and oversee IT services with support from established third-party vendors. The role combines direct accounting work—including reconciliations, journal entries, and financial reporting—with financial leadership, planning, and partnership with the COO/GM, department heads, and Board of Governors. The Director of Finance supports the Club’s financial goals and long-term financial health through sound strategies, policies, procedures, and practical analysis that informs decisions and improves Club performance. The Club is a 501(c)(7) not-for-profit corporation with approximately 825 member families, $12 million in total revenue, and 100 employees, increasing to more than 180 during summer. It operates across distinct departments and uses Northstar Club Management Software for membership, billing, accounting, point-of-sale, accounts receivable, accounts payable, website, and app functions. The Director of Finance is expected to become an expert user of all Northstar modules. The Director leads financial planning, budgeting, controls, accounting, tax, benefits, reporting, staff development, IT coordination, banking, insurance, and operational improvement. The position works closely with the COO/GM, Treasurer, Finance Committee, department heads, external audit and tax firms, HR Director, and third-party vendors. It also serves as staff liaison to the Finance Committee and leads the Capital Planning Committee.

Requirements

Progressive finance and accounting leadership experience combining direct accounting execution with budgeting, forecasting, and management reporting.
Bachelor’s degree concentrated in Finance, Accounting, or Business.
Seven to ten years of progressive professional finance/accounting experience preferred, including at least three years at Controller level or above.
Demonstrated ability to remain directly involved in accounting operations while leading the finance function.
Proficiency with finance and accounting technology, including using systems and automation to improve accuracy, reporting, and workflows.
Experience with capital, construction, and renovation projects.
Experience administering defined contribution retirement plans, including 401(k) plans.
Strong oral, written, and interpersonal communication skills.
Team-oriented approach and ability to meet deadlines.
Credible, approachable leadership demonstrated through clear communication, sound judgment, mentoring, and productive working relationships.

Nice To Haves

Service or hospitality industry experience.
Experience with tax-exempt organizations and understanding of the club industry.
Experience applying finance and accounting technology and automation in hospitality operations.
CHAE or CPA certification.

Responsibilities

Direct the Club’s financial operations in partnership with the COO/GM and develop and review accounting, auditing, budgeting, revenue, and cost-control policies for approval.
Provide proactive, data-driven analysis to the COO/GM and department heads, explain financial results, and identify practical actions to improve performance.
Develop short- and long-term operating plans and establish operating and capital budgets with leadership.
Monitor budgeted versus actual expenditures, analyze variances and causes, and advise management on financial results and countermeasures.
Work with the COO/GM to anticipate issues and communicate regularly with the Treasurer and Finance Committee.
Serve as staff liaison to the Finance Committee and oversee investment decisions for the Club’s working capital account.
Identify and evaluate risks and mitigation plans, maintain insurance records, and ensure appropriate coverage levels.
Coordinate with the external audit and tax reporting firm on accounting compliance, fixed asset records, and financial statements; prepare supporting records and resolve questions.
Follow GAAP and support operational performance through planning, analysis, and sound business practices.
Prepare capital reports for the Executive Committee, Board of Governors, and Finance Committee; maintain capital project schedules, amounts paid, and replacement reserve study information.
Attend Executive Committee, Board of Governors, Finance Committee, and other meetings as required.
Lead the Capital Planning Committee and maintain records of project status and committee decisions.
Collaborate with the HR Director in overseeing the employer 401(k) plan and payroll and benefits compliance and processing.
Oversee bank account reconciliations and approve transfers as needed.
Review year-end W-2s and other year-end reports and coordinate required government filings.
Prepare monthly journal entries and ensure timely payment of federal, state, payroll, sales, and occupancy taxes, as applicable.
Monitor tax law changes and work with the external tax reporting firm to assess their effects on compliance, financial reporting, and available tax or reporting advantages.
Personally reconcile general ledger, accounts payable, accounts receivable, and fixed asset accounts; investigate differences and resolve accounting issues.
Lead the budget process from preparation and approval through execution and monitoring; establish procedures, partner with the GM and department heads, educate department heads, and report timely on budget issues.
Compare year-to-date results with budget and current-year results with prior-year results to identify issues and trends.
Administer the digital invoice approval process and review and approve Club invoices for accurate reporting, business purpose, and need.
Mentor and train direct reports and conduct annual performance reviews with developmental plans.
Directly supervise the AR/AP position, combining day-to-day involvement with coaching, clear expectations, and accountability for quality work.
Oversee Club IT services and coordinate third-party vendor support, aligning technology priorities, service needs, and costs with Club operations.
Coordinate maintenance of IT equipment with vendors and forecast replacement needs and costs.
Lead responses to service disruptions through communication with vendors.
Stay current on technology and recommend implementations.
Build and sustain productive banking, insurance, and contractual relationships and serve as the primary liaison with related third parties.
Evaluate and oversee risk management and insurance issues.
Lead and manage technology investments, policies, and contract vendors.
Assess, develop, and implement streamlined processes supporting operational effectiveness, timely and accurate reporting, and reimbursements.