Director of Finance & Operations

Night Ministry•Chicago, IL

8h•$98,000 - $110,000•Hybrid

About The Position

The Director of Finance & Operations leads The Night Ministry’s accounting, finance, business administration, technology support, and facilities functions. The Director ensures the organization’s finances are accurate, compliant, and well managed in support of its mission and strategic goals. As a member of the Strategic Leadership Team, this role partners with senior leadership and works with board committees, managers, funders, vendors, and staff to promote sound financial practices across the organization. The position leads accounting operations, financial reporting, audit and budget processes, cash management, internal controls, insurance renewals, and compliance with funding and regulatory requirements. It also oversees Technology Support and Facilities, improves internal workflows and communication, partners with external IT and facilities vendors, and supports data-security compliance. The Director leads administration-department budgeting and supervises the Accounting Manager, Staff Accountant, Technology Support Manager, and Facilities Manager. This is a hybrid role requiring on-site work four days per week and one remote workday. The remote day may change or be eliminated based on business needs. The position offers a base salary with a benefits package. The employee is expected to carry a cell phone and is eligible for partial reimbursement of monthly cell phone bills.

Requirements

Bachelor’s degree in accounting.
At least 7 years of accounting or finance experience, including 5 years of nonprofit accounting experience.
Thorough understanding of generally accepted accounting procedures as applied to nonprofit organizations.
Strong knowledge of accounting principles, financial regulations, and nonprofit reporting requirements.
Ability to develop long-term strategies with the Vice President of Finance & Operations and management and leadership teams to fulfill the organization’s mission and business-development goals.
Experience providing leadership in strategic planning and daily accounting and finance operations.
Proficiency in Excel and knowledge of and experience with accounting and reporting software.
Strong analytical, organizational, prioritization, and problem-solving skills that support sound decision-making.
Excellent communication and relationship-building skills, including the ability to prioritize, negotiate, and work with diverse internal and external stakeholders.
Demonstrated supervisory and management experience.
Strong attention to detail and accuracy.
Ability to multitask and work in a fast-paced environment.
Integrity, credibility, and commitment to maintaining confidentiality.
Professional and interpersonal skills and commitment consistent with The Night Ministry’s mission.
Ability to collaborate and interact professionally and productively with coworkers and external constituencies in keeping with the organization’s core values.
Deep personal and professional commitment to equity and inclusion in the workplace.

Nice To Haves

Related master’s degree.
Certified Public Accountant (CPA).

Responsibilities

Lead and oversee all accounting functions, including accounts payable, accounts receivable, and payroll.
Oversee staff accountants’ preparation of grant vouchers that accurately report spending against approved budgets for government-funded programs.
Analyze monthly financial reports and communicate monthly and annual financial statements to management and the boards of TNM and AMO.
Prepare and present custom financial reports as requested.
Lead the annual audit and liaise with external auditors, the Board Audit and Finance Committee, and funders conducting intermittent financial audits.
Lead the annual organizational budgeting and planning process with department leaders; review budgets and financial plans, monitor changes and progress, and keep the Strategic Leadership Team informed of financial status.
Manage organizational cash flow and oversee cash management, including banking relationships and the safe custody, handling, and keeping of cash.
Work with the Vice President and Board Treasurer to review and present monthly financial statements, the annual budget, and cash-flow projections.
Monitor internal controls and implement policies and procedures to safeguard assets and ensure reliable reporting.
Ensure accounting practices and results comply with contractual and funder obligations, government and regulatory requirements, ethical practices, generally accepted accounting principles, and organizational objectives.
Work with the Vice President to review insurance policies and prepare renewals, including general liability, directors and officers, professional liability, and workers’ compensation coverage.
Recommend technology and efficiency improvements to the Vice President concerning IT, accounts payable, accounting, and payroll systems.
Attend Board of Directors meetings twice a year to present the annual budget and audited financial statements, and attend other meetings upon request.
Oversee the Technology Support and Facilities management departments.
Design, improve, and champion internal workflows and communication protocols to foster collaboration, reduce friction, and improve team efficiency.
Serve as the organization’s primary liaison and business partner to external IT consultants and engineering and facilities vendors.
Partner with the IT Manager to oversee compliance with data-security policies and staff protocols for passwords, multi-factor authentication, and secure data handling.
Translate complex operational processes and system updates into clear guidance for the organization’s staff.
As a Strategic Leadership Team member, collaborate with team members to address organizational needs and plan for the organization’s future.
Lead the annual budget process for administration department expenses, monitor expenses monthly, and approve invoices for timely payment.
Meet regularly with employees in supervisory meetings; complete mid-year and annual performance appraisals on time; and review and approve biweekly timecards promptly.
Carry a cell phone in accordance with organizational policy; the position is eligible for partial reimbursement of monthly cell phone bills.