Director of Finance and Operations

Ocean Visions•Leesburg, VA

16h•$90,000 - $110,000•Remote

About The Position

Ocean Visions is seeking an experienced, detail-oriented Director of Finance and Operations to manage the financial and operational systems that support the organization’s mission. The role works closely with the CEO, staff, and external finance and HR partners, and is suited to a senior professional who can independently lead a broad range of responsibilities as a “department of one” in a collaborative, virtual environment. The Director oversees financial management and reporting, organizational administration, grants and contracts, and other operational functions. Responsibilities include managing bookkeeping, accounting, budgeting, financial controls, grant-related financial reporting, payroll and benefits administration coordination, organizational records and systems, contracts, vendors, and operational compliance. This is a regular full-time remote position. Applicants must be based in the United States, legally authorized to work in the United States, and available during standard business hours in a continental U.S. time zone. Required travel is limited to one or at most two trips per year for team meetings. The salary range is $90,000–$110,000, commensurate with skills, experience, and background.

Requirements

At least 10 years of relevant experience managing financial functions and organizational administration; nonprofit experience is ideal.
Demonstrated experience with financial processes, grant budgets, grant accounting, and contracts.
Strong working knowledge of nonprofit operations, administration, and accounting.
Experience with financial reporting.
Ability to independently own and drive complex finance and administrative functions.
Strong organizational and task-management skills and excellent attention to detail.
Ability to work independently, manage multiple priorities and responsibilities effectively, and meet deadlines.
Strong interpersonal communication and collaboration skills.
Proficiency with Microsoft Office Suite, especially Excel for budget building and reporting, and comfort with cloud-based tools.
Must be U.S.-based and legally authorized to work in the United States.
Must be available during standard business hours in a continental U.S. time zone.
Must be able to travel one to at most two times per year for team meetings.

Nice To Haves

Nonprofit-setting experience.
Experience managing restricted funding.
Proficiency with QuickBooks.

Responsibilities

Manage bookkeeping and accounting to ensure effective financial controls and operations.
Build and track the annual organizational budget and provide monthly reports to budget holders.
Prepare comprehensive monthly and quarterly reports and analyses for the CEO and Board.
Manage timely expense coding, allocations, reimbursements, and monthly reporting processes.
Monitor expenditures against grant budgets and prepare financial reports for funders.
Ensure compliance with financial policies and implement internal controls.
Manage the organization’s relationship with its PEO, Insperity, regarding payroll, benefits, PTO tracking, performance evaluation, and onboarding and offboarding.
Improve and maintain shared digital information management and filing systems; oversee administrative and financial records and files.
Develop and maintain administrative documents, including policies, procedures, agreements, and compliance records.
Oversee logistics for team meetings and retreats.
Oversee performance review cycles and maintain review tools.
Oversee subscriptions and general IT and administrative systems.
Manage relationships with administrative contractors and vendors and ensure performance against scopes of work.
Support pre- and post-award processes for incoming and outgoing grants and maintain systems for tracking deliverables and reporting deadlines.
Manage and track the development, progress, and close-out of contracts with consultants, subrecipients, and vendors.
Maintain complete grant and contract records and ensure timely, accurate disbursement of payments.
Lead financial reporting requirements for regranting and subaward monitoring.
Oversee implementation of policies and procedures to optimize resources and ensure compliance with applicable laws and regulations; develop new policies as needed.
Manage relationships with consultants and contractors supporting finance and administrative work.
Provide the CEO and Board with operational information and materials for board activities as needed.