Director of Finance & Administrative Services

City of Lakewood • Lakewood, CA

3d

About The Position

Under the general direction of the City Manager, the Director of Finance & Administrative Services plans, directs, manages, and oversees the City’s Finance & Administrative Services Department. The department’s responsibilities include fiscal management, budgeting and finance, utility billing, parking control, risk management, and information technology. The Director also serves as City Treasurer, with the qualifications, duties, powers, and responsibilities established by the Lakewood Municipal Code and applicable City policies and regulations.

The position directs the department’s budgeting and financial operations, including development and administration of operating and capital budgets, long-range financial planning, accounting, revenue collection, treasury and investment functions, payroll and claims, procurement, and financial reporting. It also oversees parking enforcement and adjudication, utility billing and rate analysis, the City’s risk-management and self-insurance programs, and contracted information technology services. The Director provides financial and technical support to City departments, committees, and the City Council, and supervises department personnel.

Applicants must have a bachelor’s degree in accounting, business administration, public administration, or a closely related field, and five years of progressively responsible professional financial-administration experience, including three years in a managerial and supervisory role. Governmental agency experience, preferably with a California municipality, is preferred; a related master’s degree is desirable. A valid California Class C driver’s license and good driving record are required.

The position is a regular full-time role. Benefits described for regular full-time City positions include CalPERS retirement, paid holidays and leave, medical and dental options, City-paid life, long-term disability and vision insurance, and other benefits. Published monthly salary information is not included in the supplied description.

Requirements

• Bachelor’s degree from an accredited four-year college or university, with major work in accounting, business administration, public administration, or a closely related field.
• Five years of progressively responsible professional experience in financial administration, including three years in a managerial and supervisory position.
• Valid California Class C operator’s license and a good driving record.
• Knowledge of modern accounting principles, practices, methods, and recordkeeping systems; laws and regulations affecting municipal financial operations; municipal finance administration, treasury, and reporting; GAAP and GASB statements; public administration, budgeting, and procurement; risk management; supervision and training; and management information systems and technology and their municipal applications.
• Ability to plan, organize, direct, and supervise department operations; analyze fiscal and accounting records; improve accounting and recordkeeping procedures; prepare and control departmental budgets and assist with the City budget; prepare accurate financial and statistical reports; develop and implement information technology systems; communicate orally and in writing and present to the City Council and other groups; supervise, develop, and evaluate personnel; and establish cooperative working relationships.
• Ability to see and hear within normal ranges; read, write, type, and operate office equipment; communicate orally, in writing, and by telephone; and drive a vehicle.

Nice To Haves

• Governmental agency experience, preferably with a California municipality.
• Master’s degree in a related field.

Responsibilities

• Plan, direct, manage, and oversee all aspects of the Finance & Administrative Services Department and serve as City Treasurer.
• Direct and participate in developing the City’s operating and capital budgets, oversee budget administration, review proposed allocations, and present the budget to the City Council, committees, and the public.
• Develop long-range financing plans and forecasts; provide financial analysis and support for employee relations, collective bargaining, departmental programs, and projects.
• Monitor fund revenues and appropriation balances; prepare financial statements and periodic reports; review and approve budget transfers and recommend transfers as needed.
• Develop and maintain the City’s general accounting system and controls over municipal revenues and expenditures, and recommend improvements to financial management and accounting methods.
• Direct administration and collection of taxes, business and other licenses, permit fees, administrative citation fines, and other billings; provide documents and reports to the License and Permit Hearing Board.
• Oversee cash management, treasury, and investment functions; direct payroll and the preparation, audit, reporting, recordkeeping, and disbursement of claims and demands; review and approve payments, invoices, payrolls, and demands.
• Direct the City’s purchasing, procurement, warehousing, and delivery operations, and prepare required financial reports.
• Assist the City Manager with administrative matters relating to City finances.
• Direct parking control operations and administrative adjudication of parking violations, and develop and update the parking enforcement bail schedule.
• Establish procedures and direct billing and collection for water and refuse collection services; administer the utility billing services contract; develop water and trash rate analyses and present rate structures to City Council and committees.
• Oversee the City’s self-insurance program; represent the City at the California Joint Powers Insurance Authority (CJPIA); serve as the City’s delegate for contractual review and Risk Management Evaluations; and manage liability claims.
• Serve as the City’s ADA/504 Coordinator, administer the ADA/504 Grievance Procedure and Barrier Removal Transition Plan, and direct administration of Material Safety Data Sheets (MSDS).
• Manage the information technology services contract and support the City’s technology, security camera, and communication needs.
• Advise City departments and committees on technology needs; liaise with IT vendors; review proposals; and negotiate hardware, software, and service contracts.
• Direct training for City personnel in the use of City hardware and software, and oversee selection or development, design, implementation, and maintenance of technology systems.
• Plan, organize, direct, and supervise department operations; supervise, develop, and evaluate subordinate personnel; and maintain effective working relationships.

Benefits

• CalPERS retirement: 2% at 55 for eligible classic members and 2% at 62 for new members, subject to applicable eligibility and pension rules.
• Thirteen paid holidays, sick leave, and annual vacation of two weeks, increasing to three weeks after three years and four weeks after 15 years.
• Cafeteria benefit plan with medical and dental options, including City participation in CalPERS medical insurance plans.
• Monthly employee cafeteria allowance of $1,359.02 for employee-only coverage, $1,640.00 for employee plus one eligible dependent, or $1,900.00 for employee plus two or more eligible dependents.
• City-paid life insurance, long-term disability insurance, and employee vision insurance.
• Longevity pay beginning after completion of nine years of qualified service.
• Career medical retiree benefit programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Director