Director Of Facilities Management / Facilities

St Charles County•St Charles County, MO

16h

About The Position

The Director of Facilities Management is the department head responsible for establishing and sustaining a County-wide facilities strategy for building maintenance, repair, preventive maintenance, and construction projects. The role oversees capital planning and improvements, maintenance and operating plans, purchasing, staff development, policies, training, real estate planning, and construction and renovation projects. The position reports to the Director of Administration. The Director develops the department’s five-year capital improvement plan and operating budget; monitors budgeted and actual receipts and expenditures; and processes expenditure approvals. The role represents Facilities Management and Construction Management initiatives at Council meetings and is responsible for staff structure, hiring, training, performance evaluations, discipline, coaching, and policies. It ensures compliance with safety guidelines, including OSHA, EPA, and risk management procedures. The position is responsible for County buildings and the programs that support their operation and use by staff and the public. It plans and supervises project management, general maintenance, HVAC, grounds, and custodial services; advises County officials and department heads on space needs, building conditions, and asset management; and develops facility-use plans. It oversees renovation projects from bid specifications and contractor selection through construction administration, acceptance, and closeout, engaging consultants as needed. The Director coordinates with federal, state, and local agencies, responds to permitting-agency comments, ensures original records are deposited with the Office of the Registrar, and manages furniture standards and maintenance. The role also oversees flood plain property and maintenance, lease agreements and renewals, and compliance with lessees. It develops and maintains emergency preparedness procedures and represents assigned Emergency Support Function 12 during activations. Other duties may be assigned.

Requirements

Bachelor’s degree in Facilities Management, Civil Engineering, Structural Engineering, or Mechanical Engineering.
10 or more years of job experience.
At least 7 years of supervisory experience.
Progressive responsibility working directly with construction, renovation, and maintenance of office and related governmental facilities.
Current knowledge of building systems, construction methods and practices, and materials and equipment.
Successfully pass a full criminal background check.
Complete National Incident Management System (NIMS) training within the first 18 months of hire.

Nice To Haves

Certified Facilities Manager certification from the International Facility Management Association.
Project Management Professional (PMP) certification or equivalent.
Working knowledge of finance software such as Munis.
Working knowledge of CMMS or similar work-order software.
AutoCAD software skills.

Responsibilities

Establish and sustain County-wide standards and strategy for building maintenance, repair, and preventive maintenance.
Oversee construction, renovation, and capital improvement projects at County sites.
Develop the department’s five-year capital improvement plan and operating budget, and assist County Directors and Elected officials with capital planning.
Submit budget documents and monitor budgeted versus actual receipts and expenditures for Facilities Management, Construction Management, and assigned project accounts.
Process documents to approve expenditures for department operations in accordance with approved budgets.
Represent Facilities Management and Construction Management initiatives, bid approvals, and bills at Council meetings.
Manage department staffing, including organizational structure, job descriptions, hiring, training, evaluations, disciplinary actions, coaching, and policies.
Ensure staff follow OSHA, EPA, and risk management safety procedures.
Oversee County buildings and reactive and preventive maintenance programs, whether self-performed or outsourced.
Plan, direct, and supervise Project Management, General Maintenance, HVAC, Grounds, and Custodial Services staff.
Advise County officials and department heads on space needs, building conditions, and asset management.
Develop facility-use plans and determine when construction projects are needed.
Direct project managers or owners’ representatives and oversee renovation projects, including bid specifications, contractor selection, project management, acceptance, construction administration, and closeout.
Oversee architects, engineers, general contractors, and other contractors to ensure contract compliance.
Hire consultants when needed to address resource deficiencies.
Coordinate with federal, state, and local agencies, utilities, fire districts, and sewer districts to support operational efficiency.
Respond to permitting-agency comments and coordinate plan adjustments with the design team.
Ensure original records are deposited in the Office of the Registrar.
Manage furniture standards and maintenance, coordinating with furniture dealers and service providers.
Oversee flood plain property and maintenance.
Generate and oversee lease agreements and renewals, working with lessees, legal, and code enforcement to ensure compliance.
Develop and maintain emergency preparedness procedures as part of County Emergency Management operations.
Represent assigned Emergency Support Function 12 during activations.
Develop and update department policies and procedures to support employee and public safety.
Perform other duties as assigned.