Director of Executive Operations

Enso Village • Healdsburg, CA

3d • $104,000 - $140,000 • Onsite

About The Position

Enso Village is a Zen-inspired community focused on mindful aging, nature, sustainability, and contemplative life for adults 60+. It is a collaboration between The Kendal Corporation and the San Francisco Zen Center. Enso Village is a unique workplace where staff and residents form close relationships, emphasizing professionalism, humanity, open-mindedness, and continuous learning. The Director of Executive Operations is a strategic partner to the CEO, supporting organizational priorities, cross-functional alignment, and the effective operation of executive leadership and governance. This role involves executive support, project management, and organizational coordination, acting as a trusted proxy for the CEO. The Director drives strategic initiatives, manages high-priority projects, ensures clear communication and accountability, and serves as the primary liaison to the Board of Directors, ensuring governance processes align with standards.

Requirements

• Bachelor’s degree in Business Administration, Communications, Healthcare Administration, or related field preferred.
• Minimum 5–7 years of experience supporting senior executives, preferably in healthcare, nonprofit, or senior living environments.
• Demonstrated experience in project management, strategic coordination, or operations support.
• Strong understanding of board governance practices; knowledge of California RCFE/Title 22 regulations preferred.
• Exceptional written and verbal communication skills, with the ability to synthesize and present complex information clearly.
• Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines.
• Proven ability to exercise independent judgment, discretion, and sound decision-making.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, Zoom, and board management platforms.

Nice To Haves

• Knowledge of California RCFE/Title 22 regulations preferred.

Responsibilities

• Serve as a strategic partner to the CEO, supporting the execution of key initiatives and organizational priorities.
• Act as a proxy for the CEO in select meetings, representing leadership priorities and ensuring follow-through on action items.
• Manage and prioritize the CEO’s calendar with a focus on strategic alignment and organizational impact.
• Prepare briefings, reports, presentations, and correspondence for executive-level meetings and decision-making.
• Track and monitor strategic priorities, ensuring accountability, progress, and timely follow-up.
• Facilitate internal leadership meetings, including agenda development, documentation of key decisions, and tracking deliverables.
• Exercise independent judgment in managing competing priorities and escalating issues as appropriate.
• Lead and coordinate cross-functional projects and strategic initiatives on behalf of the CEO.
• Establish project timelines, milestones, and accountability structures to ensure successful execution.
• Monitor progress across departments, identify risks or barriers, and proactively recommend solutions.
• Partner with department leaders to ensure alignment with organizational goals and priorities.
• Support change management efforts by coordinating communication, tracking implementation, and ensuring consistency across teams.
• Drive follow-through on key initiatives, ensuring decisions translate into action.
• Serve as the primary liaison to the Board of Directors and Board Committees.
• Coordinate all aspects of board and committee meetings, including scheduling, agenda development, preparation and distribution of materials, and documentation of meeting minutes.
• Maintain governance records and documentation in compliance with corporate, legal, and regulatory requirements.
• Support the onboarding and orientation of new board members.
• Partner with the CEO and leadership team to ensure timely and accurate board communications and reporting.
• Assist in preparation for audits, accreditations, and regulatory reviews as related to governance.
• Provide high-level administrative support to the CEO, including managing complex scheduling, coordinating travel, and handling sensitive information with discretion.
• Maintain organized systems for executive and board documentation (digital and physical).
• Support planning and execution of leadership retreats, community events, and stakeholder engagements.
• Collaborate with cross-functional teams to support organizational initiatives and special projects.
• Ensure efficient communication flow between the CEO, leadership team, and key stakeholders.

Benefits

• Medical, dental, and vision coverage available starting on your first day of employment.
• Company-paid life insurance and long-term disability coverage.
• 403(b) plan with a generous employer match to help you plan for the future.
• Generous Paid Time Off: Paid annual vacation, sick days, personal days, and holidays.
• Subsidized organic, nutritious meals available daily.
• Opportunities for ongoing career growth and development within the organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive